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School Setup permissions

Permissions in this category pertain to setting up a school [>>]. These permissions include:

Alert Setup permission

This permission controls the user's ability to adjust alerts for school staff [see Alert definitions >>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Classes permission

This permission controls the user’s ability to assign classes to a student [>>].

To assign a class to a student:

Or

Dependencies

Settings:

Default settings by base role [>>]:

Assign Course Requests permission

This permission controls the user’s ability to make a course request for a student [>>].

To make a course request for a student:

To make a course request for one or more students:

Dependencies

Settings:

Default settings by base role [>>]:

Attendance Calc Sample Method permission

This permission controls the user’s ability to adjust the Sample Method rules that enable PowerSchool SMS to calculate each student’s daily attendance code each day [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Attendance Code Setup List permission

This permission controls the user’s ability to set up and change attendance codes used for taking attendance at a school [see Setting up school attendance codes >>].

Dependencies

Settings:

Default settings by base role [>>]:

Attendance Exception Rules permission

This permission controls the user’s ability to set up how PowerSchool SMS alerts a school’s users to attendance exceptions (an unusual attendance pattern that merits appropriate action) [see Setting up attendance exception rules >>].

Dependencies

Settings:

Default settings by base role [>>]:

Attendance General Settings permission

This permission controls the user’s ability to specify a school’s general settings for scheduling, attendance, and student behavior [see Attendance setup >>]. The user works with these settings on the General Settings page.

To work with a school’s general settings:

Dependencies

Settings:

Default settings by base role [>>]:

Attendance Rules for Credit Calculations (School) permission

This permission controls the user’s ability to set rules that enable PowerSchool SMS to deny credit to a student whose attendance record is substandard [see Setting up an attendance rule for credit calculations >>]. The user works with such rules on Attendance Rules for Credit Calculations page.

Dependencies

Settings:

Default settings by base role [>>]:

Award Setup permission

This permission controls the user’s ability to set up an award for granting to a school’s students [>>]. The user’s ability to determine which students receive an award is controlled by the Awards permission [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Calendar Day Exceptions permission

This permission controls the user’s ability to assign an exception day to a date in the school calendar [>>], such as holidays or professional development day.

Dependencies

Settings:

Default settings by base role [>>]:

Change Planning Schedule permission

This permission controls the user's ability to switch the planning schedule in the Planning Calendar and (in a secondary school) work with one or more planning schedules [Set up a planning schedule >>]. Caution: Creating and switching planning schedules affects student course requests [>>]

Dependencies

Settings:

Default settings by base role [>>]:

Class Ranks permission

This permission controls the user's ability to work with the calculations that determine class ranks. For detailed information on student class ranking, refer to the PowerSchool SMS Grading Setup Guide. Note: The calculation of class ranks is a task associated with year-end [>>].

To work with a class rank calculation:

Dependencies

Settings:

Default settings by base role [>>]:

Classes permission

This permission controls the user's access to pages where he or she can work with classes; for elementary scheduling tasks [>>] this is the Class Setup page, for secondary scheduling [>>], the Master Schedule page..

Dependencies

Settings:

Default settings by base role [>>]:

Clear Attendance permission

This permission controls the user's ability to clear attendance records [>>] and submit flags [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Note: No base role has this permission by default because in practice clearing attendance records or submit flags is a one-off task taken on only in unusual circumstances.

Course Grade Items permission

This permission controls the user's ability to assign course grade item properties (such as grading periods and grading table) to a course and to specify if the course is awarded credit and used in cumulative GPAs. For detailed information, refer to the PowerSchool SMS Grading Setup Guide.

To work with course grade items:

Dependencies

Settings:

Default settings by base role [>>]:

Daily Attendance Calculation Method permission

This permission controls the user's ability to configure the rules governing the Sample Method of daily attendance calculation [>>] where it is employed at a school.

Dependencies

Settings:

Default settings by base role [>>]:

Daily Attendance Occurrence Method permission

This permission controls the user's ability to configure the rules governing the Occurrence Method of daily attendance code calculation [>>] where it is employed at a school.

Dependencies

Settings:

Default settings by base role [>>]:

Day Type Setup List permission

This permission controls the user's ability to work with a school's day types [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Define Constraints - School permission

This permission controls the user's ability to work with constraints when scheduling students . For detailed information, refer to the PowerSchool SMS Scheduling Guide.

To work with scheduling constraints:You can do this if your role is School Administrator.[SA]

Dependencies

Settings:

Default settings by base role [>>]:

Define Progress Report Periods permission

This permission controls the user's ability to add or edit grading periods for progress reports. For more information, refer to the PowerSchool SMS Grading Setup Guide. For the corresponding permission for report cards, refer to Define Report Card Periods permission [>>].

To work with grading periods:You can do this if your role is School Administrator.[SA]

Dependencies

Settings:

Default settings by base role [>>]:

Define Report Card Periods permission

This permission controls the user's ability to add or edit grading periods for report cards. For more information, refer to the PowerSchool SMS Grading Setup Guide. For the corresponding permission for progress reports, refer to Define Progress Report Periods permission [>>].

To work with grading periods:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Define School Calendar permission

This permission controls the user's ability to set up school calendars [>>] and to switch between the Active and Planning Calendars [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Delete Teacher Assignment permission

This permission controls the user's ability to delete teacher class assignments [>>] .

Dependencies:

Settings:

Default settings by base role [>>]:

GPA Definitions permission

This permission controls the user's ability to set up grade point average definitions for a school. For more information, refer to the PowerSchool SMS Grading Setup Guide.

To work with a school's grading point average definitions: [You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Grade Calculations permission

This permission controls the user's ability to add and edit grade calculation formulae. For more information, refer to the PowerSchool SMS Grading Setup Guide.

To work with a school's grade calculation formulae:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Grade Items permission

This permission has no effect. Refer to the Grading Period Sets permission [>>].

Default settings by base role [>>]:

Grade Level Setup List permission

This permission controls the user's ability to view and select the grades used at a school [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Grading Period Sets permission

This permission controls the user's ability to define grading period sets, which specify the date ranges for report cards and progress reports, and to set the grading items for a school. For more information, refer to the PowerSchool SMS Grading Setup Guide.

To work with a school's grading period sets:[You can do this if your role is School Administrator.SA]

In the Admin menu, click Grading Periods. The Grading Periods page appears.

To work with a school's grade items:[You can do this if your role is School Administrator.SA]

In the Admin menu, click Grade Items. The Grading Periods page appears.

Dependencies

Settings:

Default settings by base role [>>]:

Grading Tables permission

This permission controls the user's ability to create tables that define the range of possible grades and their values. For more information, refer to the PowerSchool SMS Grading Setup Guide.

To work with a school's grading tables:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Homerooms permission

This permission controls the user's ability to set up a school's homerooms [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Honor Rolls Definitions permission

This permission controls the user's ability to set criteria for a school's honor rolls. For more information, refer to the PowerSchool SMS Grading Setup Guide.

To set criteria for a school's honor roll:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Online course request setup

This permission controls the user's ability to configure online course requests [>>], that is, course requests submitted by a student or parent through ParentCONNECTxp [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Override Constraints permission

This permission controls the user's ability to, when working with a student's schedule, to add a student to a class or homeroom where that student does not meet a constraint [see Configure student loading rules >>], that is, the user can override a constraint that is indicated as "must contain".

Dependencies

Settings:

Default settings by base role [>>]:

Purge Audit Log permission

This permission controls the user's ability to clear the Database Audit Log [Reviewing information-changing activity >>].

Dependencies

Settings:

Default settings by base role [>>]:

Report Card Setup permission

This permission controls the user's ability to set up a school's report cards and progress reports. For more information, refer to the Chancery SMS Grading Setup Guide.

To set up a school's report cards:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Resource Services permission

This permission controls the user's ability to set up a school's resource services. To control the user's ability to assign resources to students, refer to the Student School Specific permission [>>].

To set up a school's resources services:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Secondary Scheduling Setup permission

This permission controls the user's ability to set up schedules at a school by restricting the user's access to scheduling-related PowerSchool SMS pages. For information about scheduling, refer to the Chancery SMS Scheduling Guide.

At a school that employs secondary schedulin g [>>], t his permission controls the user's access to the following pages:

At a school that employs elementary scheduling [>>] , this permission controls the user's access to the following pages:

To set up a school's schedules:[You can do this if your role is School Administrator.SA]

In the Admin menu, click Scheduling. The Scheduling page appears.

Dependencies

Settings:

Default settings by base role [>>]:

Secondary Scheduling Structure Setup permission

This permission controls the user's ability to set up a school's scheduling [>>] structure by restricting the user's access to scheduling-related PowerSchool SMS pages. For more information, refer to the Chancery SMS Scheduling Guide.

Specifically, this permission controls the user's access to the following pages:

To set up a school's scheduling structure:[You can do this if your role is School Administrator.SA]

In the Admin menu, click Scheduling. The Scheduling page appears.

Dependencies

Settings:

Default settings by base role [>>]:

Standard Comments permission

This permission controls the user's ability to work with the standard comments and comment categories in use at a school for report cards and progress reports. For more information, refer to the Chancery SMS Grading Setup Guide.

To set up a school's scheduling structure:[You can do this if your role is School Administrator.SA]

Dependencies

Settings:

Default settings by base role [>>]:

Subject Framework/Course Catalog permission

This permission controls the user's ability to work with subjects at a school that employs elementary scheduling, such as editing a subject's scheduling parameters. At a school that employs secondary scheduling [>>] , this permission controls the user's ability to work with courses in the course catalog, such as selecting a department for a course or defining preferred room types or rooms for a course. For more information, refer to the Chancery SMS Scheduling Guide.

To work with an elementary school's subjects:[You can do this if your role is School Administrator.SA]