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Day types

On a calendar, each day of the week is assigned a day type. The day type determines when attendance is taken (if at all) and how that day's attendance and student membership are tallied in reports [Reporting on information[>>]. A PowerSchool SMS system has three base day types: Normal School Day, Weekend, and Holiday [Figure 98].

Figure 98: Day Types Setup List

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B

Take att.: Determines if attendance is due to be taken on this day [>>].

C

Instructional: Determines if this day is considered an instructional day.

Note: The default properties for each type are shown.

A School Administrator can use the base day types as they are or use them as the basis for defining additional day types [>>]. By default, PowerSchool SMS assigns to weekdays the Normal School Day type and to weekend days the Weekend day type. For example, if the school offers classes on Saturday, you can set the day type for Saturday to Normal School Day. The administrator can change the default day type assigned to a day (later on, you can assign a day type to specific dates in the calendar).

To change the default day type assigned to a day of the week: [You can do this if your role is School Administrator.SA]

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In the Admin menu, click School Setup. The School Setup page appears.

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Under Calendar, click Day Types (setup list). The Day Types page appears. This page displays the day types available in the Day Type Setup List panel [Figure 98], and the day types assigned to the days of the week.

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In the List Settings panel, click Edit. The List Settings page appears.

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Change the default setting for the day of the week.

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Click OK.

Defining day types

You supplement the base day types provided by PowerSchool SMS with day types of your own; for example, if your school has an early dismissal day once a month, you can create an "Early Dismissal" day type, or if your area is subject to periodic heavy snowfalls, you can create a "Snow Day" day type.

To define a day type [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under Calendar, click Day Types (setup list). The Day Types page appears.

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From the Actions menu, click Add Day Type. The Add Day Type page appears.

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To change a day type, in the Description column, click its name. The Edit Day Type page appears.

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To delete a day type, select the day type and in the Actions menu click Delete Day Type.

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Enter or change the information, which includes:

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Description: The day type's name, such as "Professional Day" or "Snow Day".

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Short code: A short name, such as "P" or "S".

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State equivalent: A description used for state reporting purposes. Note: The State Day Type Code setup list (handled by a District Administrator) determines the options available. Caution: If you change this value, reports for the state may be inconsistent among schools.

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Base Day Type: The day type on which to base the values for this day type. For a Snow Day, use "Holiday".

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Day Value: The day's value where attendance is tallied by value rather than occurrence [>>]. Typical values are 1.00, 0.50, and 0.00 Applies only if Base Day Type is "Normal School Day".

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For once-daily attendance [>>], enter Present and Absent code values of 1.00. For twice daily attendance [>>], enter Present and Absent code values of 0.50. In both cases, the value counts as one student per day.

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For half-day homerooms, use 1.00, unless you want to report a half count for half-day homerooms, in which case use 0.50.

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Take Attendance: Determines if attendance is due to be taken on this day [>>]. Applies only if Base Day Type is set to "Normal School Day".

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Instructional Day: Determines if this day is considered to be a day on which students receive instruction. Applies only if Base Day Type is set to "Normal School Day".

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Use for Defaults in Day Type List Settings: Indicates that this day type can be used as a default day type [>>]. Applies only if the school employs secondary school scheduling. If this is set to "No" and Instructional Day to "Yes", then PowerSchool SMS treats this as an exception day [>>], and you must specify the bell schedule for this exception day type. For a Snow Day, set to "Yes".

5

Click OK.

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