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Exception days

An exception day is any interruption in the pattern of default day type assignments; for example, a snow day (a day on which the school is closed due to heavy snowfall) or when the Thanksgiving Day holiday falls on a Friday (this particular Friday would be designated an exception day). Since PowerSchool SMS assigns day types to all the days of the week in a school calendar (using the default day types), you assign an exception day to a specific date or date ranges as necessary. When you designate a specific date as an exception, you assign it a day type, typically "Holiday".

Note: When you designate exception days with Holiday or Weekend base day types, existing Weekend days, as based on your school calendar start and end dates and the default day type settings, are retained. Only Normal School Day types are updated with the new exception day.

Note: When you designate exception days with a Normal base day type, existing Weekend and Holidays are overwritten. This is useful when scheduling exception days, such as Make Up days, on a Saturday or Sunday, where you want the Make Up days counted as Normal school days, not Weekend or Holiday days.

Note: If you plan to designate the current day or a past day as an exception day, you must select a day that has the same base day type as the day to which you want to apply this exception day; so that all the periods for both days match for any attendance that might have been taken.

Note: At a school that employs secondary school scheduling in a relative day pattern, when you create an exception day, you must specify when you want this exception day to begin; that is, you must specify where you want to insert this exception day into your school schedule.

To assign an exception day to a day [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under Calendar, click Calendar Day Exceptions. The Calendar Day Exceptions page appears.

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This page displays a breakdown of the base day types in your calendar. This is useful to ensure that your calendar holds the required number of instructional days.

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In the Actions menu click Add Exception Day. The Add Exception Day page appears.

4

Enter or change the information, which includes:

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Exception day description: For example, "Christmas Vacation" or "Snow Day".

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Date: A specific date or date range.

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Day Type: The base day type [>>]; for example, "Holiday", or "Snow Day" if you have defined such a day type [>>].

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Bell Schedule Based on Day: Applies only to a school that employs secondary scheduling. If the Day Type is "Normal School Day" and you are using a relative day pattern, select which relative day's bell schedule you want for this exception day [>>].

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Click OK.

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At a school that employs secondary school scheduling with a relative day pattern [>>], click Continue to verify or change the regular day pattern following this exception day.

Bell schedules and an exception day

At a school that employs secondary school scheduling and a relative day pattern [>>], it may be necessary to set the bell schedule for an exception day. Note: Data mapping [>>] relies on consistent bell schedules.

To set the bell schedule for an exception day [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under Calendar, click Day Types (setup list). The Day Type List page appears.

3

In the Actions menu click Add Day Type. The Add Day Type page appears.

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Or click a day type. The Edit Day Type page appears.

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Set Instructional to "Yes".

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Set Use for defaults in day type list to "No".

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Click Continue. The Bell Schedules page appears.

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Enter or change information, which includes:

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Bell Schedule Based on Day: The day type the bell schedule of which this exception day employs. Does not apply if you are setting up exception days before school starts. Note: If you plan to apply this exception day to the current day or a past day, you must select the same day type as the day to which you wish to apply this exception day; so that all the periods for both days match for any attendance that might have been taken.

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Scheduling group: The scheduling group to which the bell schedule belongs.

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Start Time and End Time: The start and end time for each period.

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Period Name and Label: Defined in the Bell Schedules page for the regular day.

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Details: Holding the cursor over the icon reveals the period's details. To change the details, click the icon.

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Click OK.

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com