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Students permissions

Permissions in this category pertain to viewing and recording student information [>>]. These permissions include:

Access to SSN permission

This permission controls the user’s ability to add or change data in the Social security # field on the Overview tab of the Student Demographics page [>>].

Settings:

Default settings by base role [>>]:

Add Students permission

This permission controls the user’s ability to register a new student [>>]. This permission does not control the user’s ability to enroll students [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Add Student to Other Schools permission

This permission controls the user’s ability to select from all district schools (rather than just the user’s home school) for the School of Enrollment field on the Student Enrollment page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Family permission

This permission controls the user’s ability to assign a student to a family [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Homerooms permission

This permission controls the user’s ability to set or change a student’s homeroom [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Multi-Values permission

This permission controls the user’s ability to add a value to one or more student records [>>] that can hold more than one value or change an existing value; for example, Federal Race.

To add a value to a field or change it:

Dependencies: None

Settings:

Default settings by base role [>>]:

Assign Values permission

This permission controls the user’s ability to assign a value to one student record field for one or more students; for example, Registration Grade Level.

To assign a value to a field for one or more students:

Dependencies: None

Settings:

Default settings by base role [>>]:

Awards permission

This permission controls the user’s ability to add, change, and delete award recipient lists, print awards, and view students’ awards [>>].

Dependencies:

Settings;

Default settings by base role [>>]:

Background Data permission

This permission controls the user’s ability to work with students’ background information [>>], primarily for program management purposes [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Birth Certificate permission

This permission controls the user’s ability to work with a scanned birth certificate stored on the student’s demographic record [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Contact Information permission

This permission controls the user’s ability to work with students’ contacts [>>] [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Course recommendations and requests permission

This permission controls the user’s ability to make course recommendations for the purpose of online course requests [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Course requests approval permission

This permission controls the user’s ability to approve an online course request [>>] submitted by a student through ParentCONNECTxp.

Dependencies

Settings:

Default settings by base role [>>]:

Date/Year Entered 9th Grade permission

This permission controls the user’s ability to work with the Year/Date Entered 9th Grade field [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Delete Student from district permission

This permission controls the user’s ability to delete students from the district [>>].

Dependencies: None

Settings:

Default settings by base role [>>]:

Demographic Data permission

This permission controls the user’s ability to work with student demographic information [>>]. This permission supersedes all other student permissions.

Dependencies

Settings:

Default settings by base role [>>]:

Dental Screenings permission

This permission enables users to work with students’ dental health information . For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with information about a student’s dental screenings:

Dependencies:

Settings:

Default settings by base role [>>]:

Distance From School permission

This permission controls the user’s ability to work with the Distance From School field in the School Specific tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Edit Enrollment for other schools

This permission controls the user’s ability to edit a student enrollment record for another school .

Dependencies:

Settings:

Default settings by base role [>>]:

Edit Address Validation Override Reason permission

This permission controls the user’s ability to record a reason for an address exception for a student who is enrolling in an out-of-zone school [>>] .

Dependencies:

Settings:

Default settings by base role [>>]:

Edit Student Schedules permission

This permission controls the user’s ability to work with a student’s schedule [>>], including making course requests [>>].

To work with a student’s schedule:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Schedule. The Student Schedule page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Hearing Screenings permission

This permission controls the user’s ability to work with information on student hearing . For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with information about a student’s hearing screenings:

Dependencies

Settings:

Default settings by base role [>>]:

Home Language Survey permission

This permission controls the user’s ability to work with information on a student record’s Home Language Survey panel [see Student Demographics: Federal Info >>].

Dependencies:

Settings:

Default settings by base role [>>]:

Legal Alert permission

This permission controls the user’s ability to work with vital legal information about the student. This information is stored in a student record’s Legal Information panel [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Lunch Status Panel permission

This permission controls the user’s ability to work with a student’s lunch status. This information is stored in a student record’s Lunch Information panel [see Student records >>].

Dependencies:

Settings:

Default settings by base role [>>]:

Manage Student Enrollments permission

This permission controls the user’s access to the Enrollments page [>>] , the ability to adjust a student's enrollments

Settings:

Default settings by base role [>>]:

Medical Alert permission

This permission controls the user’s ability to work with a student’s vital medical information. This information is stored in a student record’s Medical Info tab [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Modify Counselor Assignment permission

This permission controls the user’s ability to change the school counselor [>>] assigned to one or more students [see Student records >>] [see also Assigning an academic plan >>].

Dependencies: None

Settings:

Default settings by base role [>>]:

Modify Home School permission

This permission controls the user’s ability to work with the Home School (Active) field in the School Specific tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Override Honor Rolls permission

This permission controls the user’s ability to add a student to an honor roll for which that student is not eligible. For detailed information on honor rolls, refer to the PowerSchool SMS Grading Setup Guide.

To work with an honor roll:

To view a student’s honor roll membership:

Dependencies:

Settings:

Default settings by base role [>>]:

Photos permission

This permission controls the user’s ability to work with student photos [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Receives Specialized Services Field permission

This permission controls the user’s ability to work with the Receives Specialized Services check box and date field in the Overview tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Registration Information permission

This permission controls the user’s ability to work with a student’s registration information once that student is registered [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Resource Assignments permission

This permission controls the user’s ability to work with resource assignments [>>] . The assignments are recorded the Resource Roster page and on the Student Schedule page.

To work with resource assignments:

To work with a student’s resource assignments:

Dependencies:

Settings:

Default settings by base role [>>]:

Soc/Emotional Screenings permission

This permission controls the user’s ability to work with information about a student’s social or emotional issues. This information is stored on the Soc/Emotional page. For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with information about a student’s social or emotional issues:

Dependencies:

Settings:

Default settings by base role [>>]:

State Student Number permission

This permission controls the user’s ability to work with the information in the State Number field in the Overview tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Address Phone permission

This permission controls the user’s ability to work with a student’s contact information. This information is stored in the Address/Phone tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Federal Info permission

This permission controls the user’s ability to work with the information in the Federal Info tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Conditions permission

This permission controls the user’s ability to work with information on a student’s health conditions . This information is stored on the Edit Student Health Conditions page. For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with a student’s health condition information:

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Examinations permission

This permission controls the user’s ability to work with a student’s health examinations records . This information is stored on the Edit Student Health Examinations page. For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with a student’s health examination records:

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Immunizations permission

This permission controls the user’s ability to work with a student’s health immunization records . This information is stored on the Edit Student Health Immunizations page. For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with a student’s immunization records:

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Medication permission

This permission controls the user’s ability to work with a student’s medication information . This information is stored on the Edit Student Health Medication page. For more information on student health records, refer to the PowerSchool SMS Health Tracking Guide.

To work with a student’s medication information:

Dependencies:

Settings:

Default settings by base role [>>]: