| School and district operation > Enrollment

Enrollment

The enrollment procedure depends on the role [>>] of the user doing the enrolling and the status of the student being enrolled.

The District Administrator can:

= Enroll a student who is new to the district as part of the registration process. Refer to Enrolling a student for the first time [>>].
= Enroll a student who is already enrolled in the district in any school. Refer to Enrolling a student in another school [>>]

A School Administrator can:

= Enroll a student who is new to the district as part of the registration process. Refer to Enrolling a student for the first time [>>].
= Enroll a student who is already enrolled in the district in another school [ concurrent or withdraw first ] or, provided the School Administrator has the necessary permissions [>>]), enroll that student in a school other than the administrator's own. Refer to Enrolling a student in another school [>>]
= Enroll a student who is already registered in the district in his school. Refer to Enrolling a student for the first time [>>].

The district or school administrator can enroll a student when working in either the Active or Planning Calendar [>>]. The date of enrollment determines whether the student is active in the current school year or will be active in the next school year. In some circumstances, the enrollment process results in a pending enrollment [>>].

The district or school administrator can also:

= View a registered student's enrollment history [>>].
= Withdraw a student from a school [>>].
= Delete a student's records from a school [>>].
= Transfer a student mid-year by withdrawing [>>] that student's enrollment at one school and then enrolling the student at another (where the student is attending only one school).

In preparation for year-end, refer to Projecting enrollment for the next year [>>]

Table 24: Permissions pertaining to enrollment

To

You need this permission

Set to

Details

Register a student

Students > Add Students

Yes

[>>]

Work with a student's registration information

Students > Registration Information

Edit

[>>]

Enroll a student in a school

Students > Manage Student Enrollments

Edit or Delete

[>>]

Withdraw a student from a school

Students > Withdraw Student

Edit or Delete

[>>]

Add and edit student contacts

Students > Contact Information

Edit or Delete

[>>]

Adjust a student's demographic information

Students > Demographic Data

Edit

[>>]

Delete a student enrollment record

Students > Delete students from district

Edit or Delete

[>>]

Add enrollments for students at other schools

Students > Add Student to Other Schools

Yes

[>>]

Edit enrollments for students at other schools

Students > Edit Enrollment for Other Schools

Yes

[>>]

Enrolling a student for the first time

A District Administrator or School Administrator can use this procedure to enroll a student who is new to the district as part of the registration process. A School Administrator can also use this procedure to enroll a student who is already registered in the district in the administrator's school.

To enroll a student for the first time [SA, DA]:

Figure 84: Register student page

A Possible matches: Indicates the number of students that are possible matches with the student information entered in the fields Last name, First name, and Birth date. Click the link to display and select from the list of possible matches.

Figure 85: Contact Information page

A Student Physical Address: PowerSchool SMS enters the address from the matching student or from your search. The administrator can change it.
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Enrolling a student in another school

A District Administrator can use this procedure to enroll a student who is already registered in the district in any school. A School Administrator can use this procedure enroll a student who is already registered in the district in his school only or, with the necessary permissions [>>], in a school other than the administrator's own.

Note: Typically, a student can be enrolled in more than one school. Depending on how the system is set up [see Student enrollment setup >>], before enrolling a student in a school, you may have to first withdraw [>>] the student from one or more schools in which he or she is enrolled.

Note: If a student has restrictions due to behavior [>>], and the administrator attempts to enroll that student in a new school, PowerSchool SMS displays a warning (depends on Student enrollment setup [>>]).

To enroll a student in a school[SA, DA]:

Figure 86: Enrollments page, Enrollment History

A Add an enrollment: Click to enroll this student [>>].
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Viewing a registered student's enrollments

Typically, each registered student is enrolled in at least one school, and that school is the student's home school. A student registered in the district for several years might develop a history of enrollments.

Note: A student can have multiple active enrollments, that is, enrollment records with an entry-type status code that does not have a corresponding withdrawal record and where the date of the enrollment is on or before the Active Calendar's end date.

You can view a record of a student's enrollments.

To view a student's enrollments [SA, DA]:

Figure 87: Status Code History

A Add a status code icon: Click to record a change in the student's status code.
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Pending enrollments

When an administrator enrolls a student,PowerSchool SMS sets that student's enrollment to Pending where:

= The administrator has enrolled the student in a school that is different from the student's zoned school. District approval is required to complete the enrollment. When an administrator grants the necessary approval, PowerSchool SMS automatically removes the Pending status, completes the enrollment (provided all other enrollment conditions are also met), and displays it on student's Enrollment record [>>].
= The administrator has enrolled the student in a school that employs Program Management [>>] to control enrollment and the student is not an applicant, or is an applicant but is no eligible or a seat is not offered.

Note: While an enrollment for a student is pending, if the District Administrator adds an enrollment for this student, PowerSchool SMS displays a message that an enrollment is pending and gives the administrator the option of viewing that enrollment or adding a new one. If the administrator enrolls the student in a school at which that student has an enrollment pending, PowerSchool SMS removes that pending enrollment. If the administrator enrolls the student in a school at which that student has an enrollment pending, and that new enrollment is set to pending, PowerSchool SMS replaces the first pending enrollment with the new one.

The administrator can view all students who have an enrollment pending--at one school or at any school in the district--by searching. The administrator can view the pending enrollment or add a new enrollment.

To work with pending enrollments [SA, DA]:

Withdrawing a student

You can withdraw a student from a school in which she is enrolled.

To withdraw a student from a school [SA, DA]:

Deleting a student's records from a school

You can delete all school-specific information about a student, including attendance, scheduling, and grading records. This does not delete the student from the district—you can enroll the student in other schools. To delete a student from the district, refer to Deleting a student from the district [>>]

To delete a student from a school:

Pearson
Always Learning
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Email: psstechsupp@pearson.com