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Student enrollment setup
A District Administrator can configure how students are enrolled [>>] in the district and how PowerSchool SMS manages enrollment information. PowerSchool SMS applies these settings across the system. These settings are of particular significance for year end [>>].
Under Student Enrollment, settings include:
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# of concurrent enrollments allowed: The maximum number of schools in which a student can have an enrollment record. The default is "99". |
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Allow enrollment in: Controls the Registration Grade Level to which you can assign a student you add to the district. Choices include: "Any School"
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"School with Student's Registration Grade". The latter restricts the enrollment of a student to schools that have their grade level available.
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Minimum enrollment age: The minimum age in years that a student must be on the date of the student's first entry-type status code. PowerSchool SMS does not permit a student younger than this age to be enrolled. Note: When referring to this age, PowerSchool SMS calculates the student's age using that student's full birth date, not just the year.
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Graduation Month: The month of the year in which the district graduates students from their current grade level.
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District Graduation Grade Level: The grade level at which the PowerSchool SMS graduates students from the district. This setting is relevant to Year-End Processing [>>]
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Choices include the grades 1 through 20 and: "NA", "Pre-enrolled", "Pre-Kindergarten", "Kindergarten", "Kindergarten-AM", "Kindergarten-PM".
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Under Fields Required or Recommended for Registration and Enrollment settings include:
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Required fields: Enables selected fields to be part of the enrollment process and specifies the information required during enrollment. |
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Recommended fields: Enables selected fields to be part of the enrollment process and specifies the information that we recommend be included during enrollment. |
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Address requirements: Determines if an administrator must provide a physical address for the purposes of school mailings to the student or parent/guardian, and if such mailings are required. |
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At least one contact required: Determines if the administrator must provide at least one contact (typically a parent/guardian) for each student [>>]. |
Under Year-End Processing Options for Graduating Students settings include:
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Set district graduated student grade level to: These options, which are relevant to Year-End Processing [>>], are:
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Next projected grade level: With this option selected, PowerSchool SMS uses the projected grade level specified in the district settings [Projected grade levels >>].
District graduating grade level: PowerSchool SMS sets the student's grade level to this value or the next and future years but records that student as having graduated. During Year-End Processing [>>], PowerSchool SMS graduates the student and withdraws the student from his or her current school.
Selected grade level: PowerSchool SMS uses the grade level selected. Choices include the grades 1 through 20 and "NA", "Pre-enrolled", "Pre-Kindergarten", "Kindergarten", "Kindergarten-AM", "Kindergarten-PM".
Under Year-End Processing Options for Status Code Dates settings include:
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Set enrollment date:
Options are District Planning Calendar start date or that of the School Planning Calendar.
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Set withdrawal date: Options are District Planning Calendar end date +1 day or that of the School Planning Calendar.
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Under Year-End Processing Options for Status Code settings include:
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Students transferring receive this withdrawal code
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Students transferring receive this re-entry code
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Students graduating receive this code
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Students returning to the same school
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In the Admin menu, click District Setup. |
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On the District Setup page, under Preferences, click Registration and Enrollment.... The Registration/Enrollment Preferences page appears. |
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Enter or change information under the relevant sections, which include: |
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Fields Required or Recommended for Registration and Enrollment: To move an item from one list to the other, click on the item and drag it. You can select and drag more than one item at a time by pressing Shift or Ctrl and clicking. |
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Year-End Processing Options for Graduating Students
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Click Save. PowerSchool SMS saves the information and closes the page.
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Click Apply to have PowerSchool SMS validate the settings before saving them. |
Table 53: Permissions pertaining to enrollment setup
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To
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You need this permission
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Set to
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Details
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Set district-wide preferences for registration and enrollment
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Students > Registration and Enrollment Preferences
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Delete
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[>>]
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Pearson
Always Learning
www.pearsonschoolsystems.com
Tel: 866-434-6276
Email: psstechsupp@pearson.com
You can do this if your role is District Administrator. [DA]