This view of a student record [>>] lists the contacts associated with the student. A contact is a person who is responsible for the student, typically one or both parents, or a guardian. A contact is a member of a student’s family [>>].
A student can have many contacts, who need not be related to the student or to each other. A staff member can add as a contact a new person or link an existing contact to the student and thus share that contact between two or more students. The District Administrator can require that a staff member enter at least one contact for each student
This view also lists siblings who share this contact. A staff member can link a student to a sibling [>>].
To view a contact’s information, including his or her relationship with the student, click that contact’s name. The information under Contact Name & Language includes:
= | Title: Such as "Mrs.", "Mr.", or "Dr.". |
= | Last Name: The contact’s last or surname. |
= | First Name: The contact’s first name. |
= | Middle Name: The contact’s middle name, if any. |
= | Generation: The contact's name suffix, such as "Jr." or "III". |
= | Preferred language: The language the contact prefers when communicating with the student’s teachers or school and district staff. |
= | Requires translator: |
The information under Communication Methods describes ways for the administration to contact this person, including:
= | Cellular phone: Can be up to 15 digits. Possible formats are xxx-xxxx, xxx-xxx-xxxx, x-xxx-xxx-xxxx, and x-xxx-xxxx. |
= | Email address: Must contain the @ symbol and at least one period [.] |
= | Facebook: The full facebook URL, for example http://www.facebook.com/[Facebook account name] |
= | Twitter: @[Twitter account name] |
= | Ext: The contact's phone extension number. |
= | Listing: Indicates that the contact’s phone number is listed or unlisted. |
= | Auto-Dial: This information can be used to connect the phone number to the district or school’s auto-dial system. |
The information under Address describes the contact’s physical and mailing address. Click Clear to clear all address fields so that you can enter new information.
The information under Relationship includes:
= | Relationship to student: Examples include: Guardian, Friend, Foster Parent, Neighbor, Caregiver, Social Work, Stepfather. |
= | No contact allowed with student: This person is not permitted to be in contact with the student. |
= | Indicators: Determines which indicators appear as icons on the Contact List page [Table 13]. |
= | Permission to pick up phrase: The phrase the contact must supply to the school to be able to pick up the student. Note: Applies only if the Permission to pick up indicator is selected. |
= | Comments: Describes or explains this contact information. Capacity is 32,000 characters. |
= | Special Documents: Identifies documents on file that contain important information about the contact, such as power of attorney or foster parent. |
The information under Employment includes:
= | Employer Name: The name of the company where this contact is employed. |
= | Job Position: The position the contact holds at his or her place of employment. |
= | Employment Type: Describes the industry in which this contact works. |
= | Federal Employee: Indicates that the contact works for the federal government. |
= | Number, Street, Type, and so on: The address of the contact’s place of employment. |
Figure 44: Student record, Student Contacts list
A | Link Sibling & Sibling Contacts [see >>] |
Indicator
|
Description |
---|---|
Emergency
|
|
Lives with student
|
|
Pick up student
|
|
AM Transportation
|
|
PM Transportation
|
|
AM/PM Transportation
|
|
Field trip approval
|
|
Requires Translator
|
|
Gets mailings for student
|
|
Course request approval
|
|
Has custody of student
|
|
No contact allowed
|
Table 14: Permissions pertaining to student contacts
To |
You need this permission |
Set to |
|
Add and edit student contacts |
Students > Contact Information |
Edit or Delete |
The Contacts view of a student record [>>] also lists siblings. A staff member can link a student to a sibling and that sibling's contacts, thus sharing that sibling between two or more students.
A | Sibling's contacts: Highlighted when just added and before you have saved the Contact Information page. You can remove all the highlighted contacts at once, or one at a time. |
B | Sibling: Highlighted when just added and before you have saved the Contact Information page. If you remove a highlighted sibling, PowerSchool SMS also removes its associated contacts. |
C | Remove relationship: Click to break the link between this sibling and this contact. |
Pearson
Always Learning
www.pearsonschoolsystems.com
Tel: 866-434-6276
Email: psstechsupp@pearson.com