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Grading permissions
Permissions in this category pertain to the assigning of grades to a student [>>]. These permissions include:
For permissions pertaining to grading setup, refer to School Setup permissions [>>].
Add Grades permission
This permission controls the user's ability to add or change a student's grades [>>].
Dependencies:
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This permission's "No" setting supersedes all other Grading permissions. |
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.) |
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For a user to change the grade of a student who is not assigned to him or her, the setting for the Enter Grades for All Classes permission [>>] and the Edit Grades from Other Teachers permission [>>] must be Yes. |
Settings:
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Yes: The user can add or change the grade of any student. |
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No: The user is able to view but not add or change the grade of any student. |
Default settings by base role [>>]:
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District Administrator: Yes |
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School Administrator: Yes |
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School Health Professional: No |
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District Health Professional: No
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Backfill Grades permission
This permission controls the user's ability to enter a student's grade for a class in a previous grading period [>>]; that is a grading period that occurred before the student was scheduled into the class.
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grades pages.) |
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit. |
Settings:
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Yes: The user can add or change a student's grade for a class in a previous grading period. |
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No: The user is not able to view, add, or change a student's grade for a class in a previous grading period. |
Default settings by base role [>>]:
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District Administrator: No |
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School Administrator: No |
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School Health Professional: No |
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District Health Professional: No |
Edit Grades from Other Teachers permission
This permission controls the user's ability to change the grades of an elementary student where those grades were assigned by another user [>>]. Typically, this permission enables a teacher to work with the grades of a student that he or she does not teach.
Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.) |
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This permission applies only to a school that employs elementary scheduling [>>]
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Normally, a teacher can work only with the records of students assigned to him or her. For a user to work with the record of a student for whom the user is not responsible, the setting for the Access to All Students permission [>>] must be Yes.
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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Settings:
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Yes: The user can change the grade of an elementary student where that grade was assigned by another user.
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No: The user is unable to change the grade of an elementary student where that grade was assigned by another user.
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Default settings by base role [>>]:
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District Administrator: Yes
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Enter Grades for All Classes permission
This permission controls the user's ability to assign grades [>>] to a secondary student in a class for which the user is not responsible. Typically, this permission enables a teacher to work with the grades of a student that he or she does not teach.
Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)
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This permission applies only to a school that employs secondary scheduling [>>].
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Normally, a teacher can work only with the records of students assigned to him or her. For a user to work with the record of a student for whom the user is not responsible, the setting for the Access to All Students permission [>>] must be Yes.
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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Settings:
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Yes: The user can assign a grade to a secondary student in a class for which the user is not responsible.
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No: The user is unable to assign a grade to a secondary student in a class for which the user is not responsible.
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Default settings by base role [>>]:
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District Administrator: Yes
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Honor Rolls permission
This permission controls the user' s ability to assign a student to an honor roll [>>] and have PowerSchool SMS calculate the students eligible for an honor roll. For detailed information on honor rolls, refer to the PowerSchool SMS Grading Setup Guide. Note: The calculation of honor roles is a task associated with year-end [>>].
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Honor Rolls. The Student Honor Rolls page appears.
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To work with an honor roll:
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In the Admin menu, click Grading. The Grading page appears.
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Under Step 7, click Calculate Honor Rolls. The Honor Rolls page appears.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the honor roll pages.)
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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For the user to set up honor rolls, refer to the Honor Rolls Definitions permission [>>].
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For the user to add a student to an honor roll for which that student is not eligible, refer to the Override Honor Rolls permission [>>].
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Settings:
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Edit: The user can assign a student to an honor roll and have PowerSchool SMS calculate the students eligible for an honor roll.
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View: The user can view but not change honor roll membership.
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None: The user is unable to view honor roll membership.
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Default settings by base role [>>]:
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District Administrator: None
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School Administrator: Edit
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School Health Professional: None
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District Health Professional: None
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Modify Grades for Completed Periods permission
This permission controls the user's ability to change a student's grades for a past grading period [>>]. For detailed information on grading periods, refer to the PowerSchool SMS Grading Setup Guide. Note: The recalculation of grades is a task associated with year-end [>>].
Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grades pages.)
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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Settings:
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Yes: The user can assign a grade to a student for a past grading period.
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No: The user is unable to assign a grade to a student for a past grading period.
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Default settings by base role [>>]:
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District Administrator: Yes
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Override Calculated Grades permission
This permission controls the user's ability to change a student's grade that has been calculated by PowerSchool SMS [>>]. For detailed information on calculated grades, refer to the PowerSchool SMS Grading Setup Guide. Note: The recalculation of grades is a task associated with year-end [>>].
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In the Class menu, click Classes. The Classes page appears.
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Click the Grading icon for a class.
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Click the Calculated Grades icon. The Override Calculated Grades dialog appears.
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Grade. The Grades page appears.
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Click the Calculated Grades icon. The Override Calculated Grades dialog appears.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grade pages.)
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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The ability to have PowerSchool SMS calculate grades is controlled by the Run Grade, Credit & GPA Calculations permission [>>].
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Settings:
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Yes: The user can change a student's calculated grade.
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No: The user is unable to change a student's calculated grade.
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Override Student Ranks permission
This permission controls the user's ability to change a student's class rank (which was calculated by PowerSchool SMS). For detailed information on student class ranking, refer to the PowerSchool SMS Grading Setup Guide. Note: The calculation of class ranks is a task associated with year-end [>>].
To work with a student's class rank:
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In the Admin menu, click Grading. The Grading page appears.
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Under Step 7, click Calculate Class Ranks. The Calculate Class Ranks page appears.
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Click the date link for one of the sets of class ranks. The Student Ranks page appears.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)
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For the user to view calculated class ranks, the setting for the Run Class Ranks permission [>>] must be Yes.
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Settings:
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Yes: The user can change a student's calculated class rank.
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No: The user can view but not change a student's calculated class rank.
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Override/Recalculate Earned Credits permission
This permission controls the user's ability to override or have PowerSchool SMS recalculate the number of credits earned by a student for specific grade items. For detailed information on credits, refer to the PowerSchool SMS Grading Setup Guide. Note: The recalculation of credits is a task associated with year-end [>>].
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Credits. The Student Credits page appears.
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In the Actions menu, click Override/Recalculate Credits.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the credits page.)
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Settings:
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Yes: The user can override or have PowerSchool SMS recalculate a student's earned credits.
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No: The user can view but not change a student's calculated earned credits.
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Run Class Ranks permission
This permission controls the user's ability to have PowerSchool SMS calculate a student's class rank by grade level. For detailed information on student class ranking, refer to the PowerSchool SMS Grading Setup Guide. Note: The calculation of class ranks is a task associated with year-end [>>].
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In the Admin menu, click Grading. The Grading page appears.
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Under Step 7, click Calculate Class Ranks. The Calculate Class Ranks page appears.
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For each grade level, click Run.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)
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Settings:
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Yes: The user can have PowerSchool SMS calculate a student's class rank.
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No: The user is unable to have PowerSchool SMS calculate a student's class rank.
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Run Grade, Credit & GPA Calculations permission
This permission controls the user's ability to have PowerSchool SMS calculate a student's grades, credits, and GPA. Credits and GPA pertain to a secondary school student. This permission also controls access to the calculation of grades for an elementary school student. For detailed information on such calculations, refer to the PowerSchool SMS Grading Setup Guide. Note: These calculations are associated with year-end [>>].
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Grading. The Grading page appears.
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Under Step 7, click Calculated Grades, Credits & GPAs.
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Grading. The Grading page appears.
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Under Step 6, click Calculate Elementary Grades.
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PowerSchool SMS
alerts [>>] the administrator when the calculation are complete or have failed, provided the administrator has subscribed [>>] to the "Calculate Elementary Grades" alert.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)
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The Calculate Elementary Grades link appears only if the District Administrator has added the stored procedure "CALC_ELEMENTARY_GRADES". Since this stored procedure is not added to the base schema, the administrator must add it after any software upgrade [>>].
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Settings:
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Yes: The user can have PowerSchool SMS calculate grades, credits, and GPA.
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No: The user is unable to have PowerSchool SMS calculate grades, credits, and GPAs. On the Grading page, PowerSchool SMS does not display the Calculated Grades, Credits & GPAs link (secondary school) or the Calculate Elementary Grades link (elementary).
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Transfer Grades and Attendance permission
This permission controls the user's ability to transfer a student's grades and attendance from one class to another. For information, refer to the Chancery SMS Transferring Grades and Attendance Technical Bulletin. Note: Since this ability is needed only temporarily, the setting for this permission is typically No for all users.
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Working in the Active Calendar, locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Schedule. The Student Schedule page appears.
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In the Actions menu, click View Change History. The Change History page appears.
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In the Actions menu, click Transfer Grades.
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Dependencies:
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This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)
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This permission applies only to a user working in the Active Calendar [>>].
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For this permission to take effect, the setting for the Edit Student Schedules permission [>>] must be Yes.
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For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.
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Settings:
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Yes: The user can transfer a student's grades and attendance.
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No: The user is unable to transfer a student's grades and attendance. On the Change History page, in the Actions menu, PowerSchool SMS does not display the Transfer Grades selection.
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Default settings by base role [>>]:
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District Administrator: No
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School Administrator: No
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School Health Professional: No
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District Health Professional: No
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Always Learning
www.pearsonschoolsystems.com
Tel: 866-434-6276
Email: psstechsupp@pearson.com
