| Appendices > Permissions catalog > Transcript/Permanent Record permissions

Transcript/Permanent Record permissions

Permissions in this category pertain to the setting up of permanent records. Permissions that end in an asterisk (*) only apply to districts and schools that use a Permanent Record environment.

= Cumulative GPA Setup permission* [>>]
= Edit Historical Course Teacher Assignment Grid permission [>>]
= Import Historical Info permission* [>>]
= Import Historical permission [>>]
= Manage Out of District Schools permission* [>>]
= Manually Add/Edit Historical Course permission [>>]
= Permanent Record Calculation Time Restrictions permission* [>>]
= Permanent Record Preferences permission [>>]
= Schedule Permanent Record Calculations permission* [>>]
= Student Historic Info data permission* [>>]
= Student Historic Data permission [>>]
= Transcript Columns permission [>>]
= Transcript Grade Items permission [>>]
= Transcript Options permission [>>]

Cumulative GPA Setup permission*

This permission controls the user's ability to set up or view cumulative GPA definitions [>>].

Settings:

= Delete: The user can add, edit, and delete GPA definitions.
= Edit: The user can add and edit GPA definitions.
= View: The user can view but not change GPA definitions.
= None: The user is unable to view or work with GPA definitions.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: View
= School Counselor: None
= School Secretary: None
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Edit Historical Course Teacher Assignment Grid permission

This permission controls the user's ability to edit the teachers assigned for historical courses [>>].

Settings:

= Delete: The user can add, edit, and delete the historical course teacher assignments.
= Edit: The user can add and edit the historical course teacher assignments.
= View: The user can view but not change the historical course teacher assignments.
= None: The user is unable to view or work with historical course teacher assignments.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: Delete
= School Counselor: View
= School Secretary: View
= Teacher: View
= School Health Professional: View
= District Health Professional: View

Import Historical Info permission*

This permission controls the user's ability to import historical information for a student [>>] [>>].

Settings:

= Yes: The user can import historical information for a student.
= No: The user is cannot import historical information for a student.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: Yes
= School Counselor: Yes
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Import Historical permission

This permission controls the user's ability to import historical information for a student [>>] [>>].

Settings:

= Yes: The user can import historical information for a student.
= No: The user is cannot import historical information for a student.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: Yes
= School Counselor: Yes
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Manage Out of District Schools permission*

This permission controls the user's ability to add, edit, delete, or view out-of-district schools [>>].

Settings:

= Delete: The user can add, edit, and delete out-of-district schools.
= Edit: The user can add and edit out-of-district schools.
= View: The user can view but not change out-of-district schools.
= None: The user is unable to view or work with out-of-district schools.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: View
= School Counselor: View
= School Secretary: View
= Teacher: View
= School Health Professional: View
= District Health Professional: View

Manually Add/Edit Historical Course permission

This permission controls the user's ability to manually add or edit historical courses for a student [>>].

Settings:

= Yes: The user can add or edit historical courses.
= No: The user is cannot work with historical courses for a student.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: Yes
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Permanent Record Calculation Time Restrictions permission*

This permission controls the user's ability to set up calculation time restrictions [>>].

Settings:

= Yes: The user can restrict the times that permanent record calculations are run.
= No: The user is cannot restrict the times that permanent record calculations are run.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Permanent Record Preferences permission

This permission controls the user's ability to work with elementary and secondary permanent record setup information [>>].

Settings:

= Delete: The user can add, edit, and delete the set up for permanent record preferences at schools.
= Edit: The user can add and edit the set up for permanent record preferences at schools.
= View: The user can view but not change the set up for permanent record preferences at schools.
= None: The user is unable to view or work with the set up for permanent record preferences at schools.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: View
= School Counselor: View
= School Secretary: View
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Schedule Permanent Record Calculations permission*

This permission controls the user's ability to schedule permanent record calculations [>>].

Settings:

= Yes: The user can schedule permanent record calculations.
= No: The user is cannot schedule permanent record calculations.

Default settings by base role [>>]:

= District Administrator: No
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Student Historic Info data permission*

This permission controls the user's ability to work with a student's historical information [>>].

Dependencies: For this permission to be effective, the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

= Delete: The user can add, edit, and delete the historical information for a student.
= Edit: The user can add and edit the historical information for a student.
= View: The user can view but not change the historical information for a student.
= None: The user is unable to view or work with the historical information for a student.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: Delete
= School Counselor: Delete
= School Secretary: Delete
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Student Historic Data permission

This permission controls the user's ability to work with a student's historical information [>>].

Dependencies: For this permission to be effective, the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

= Delete: The user can add, edit, and delete the historical information for a student.
= Edit: The user can add and edit the historical information for a student.
= View: The user can view but not change the historical information for a student.
= None: The user is unable to view or work with the historical information for a student.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: Delete
= School Counselor: Delete
= School Secretary: Delete
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Transcript Columns permission

This permission controls the user's ability to work with transcript columns [>>].

Dependencies: None

Settings:

= Delete: The user can add, edit, and delete the columns for a transcript.
= Edit: The user can add and edit the columns for a transcript.
= View: The user can view but not change the columns for a transcript.
= None: The user is unable to view or work with the columns for a transcript.

Default settings by base role [>>]:

= District Administrator: Delete
= School Administrator: Edit
= School Counselor: View
= School Secretary: None
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Transcript Grade Items permission

This permission controls the user's ability to define grade items for use on a school's transcripts [>>].

Dependencies:

= This permission applies only to a user whose role's scope is at the school level [>>].

Settings:

= Delete: The user can add, edit, or delete grade items.
= Edit: Same as Delete
= View: Same as Delete
= None: Same as Delete

Default settings by base role [>>]:

= District Administrator: None
= School Administrator: Delete
= School Counselor: Delete
= School Secretary: View
= Teacher: None
= School Health Professional: None
= District Health Professional: None

Transcript Options permission

This permission controls the user's ability to work with transcript options [>>].

Dependencies: None

Settings:

= Delete: The user can add, edit, and delete the options for a transcript.
= Edit: The user can add and edit the options for a transcript.
= View: The user can view but not change the options for a transcript.
= None: The user is unable to view or work with the options for a transcript.

Default settings by base role [>>]:

= District Administrator: Edit
= School Administrator: Edit
= School Counselor: View
= School Secretary: View
= Teacher: None
= School Health Professional: None
= District Health Professional: None


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