To add or edit a historical year:
You can do this if your role is District Administrator.[DA]You can do this if your role is School Administrator.[SA]
You can do this if your role is District Administrator.[DA]You can do this if your role is School Administrator.[SA]
| 1 | Open a student record. The Student Demographics page appears. |
| 2 | In the control bar, click Historical Info. The Historical Info page appears. |
| 3 | To add an historical year, click Add and complete the information and click OK. The Historical page appears. |
| = | Year- Enter the historical year. |
| = | School - Select a school from the dropdown. Notes: |
| = | The school dropdown contains both in-district and out-of-district schools. If there is an out-of-district school you want that is not in the list, and you have the appropriate permissions, you can click the Out-of-District Schools link and complete the information to add the school to the out-of-district school catalog. Click OK. |
| = | To view school information, click View selected school information.... A dialog displays school demographic information. |
| = | To edit an historical year, select the year you want to edit or select the row and click Edit. The Historical page appears. |
| = | To delete a historical year, select the row and click Delete. Click OK in the confirmation dialog box and skip the remaining steps. Caution: Deleting a historical year also permanently deletes all courses and grades for that year. Notes: |
| = | To delete a historical year, you must have special permissions. For information about your permissions, see your system administrator. |
| = | You can only delete one historical year at a time. |
| 4 | Under Year and School Information, enter or edit the information, which includes: |
| = | Year - The historical year. |
| = | Grade Level - Select the student's grade level for this historical year. |
| = | Student Promotion Status - The final promotion status for the student for this historical year (i.e., Promoted or Retained). |
| = | Homeroom - The student's homeroom for this historical year. |
| = | School - The name of the school the student attended during this historical year. Note: To view details about the school, click View Selected School Information. A dialog displays school demographic information. |
| = | Comments - Enter information about this historical year or school that does not belong elsewhere. This information does not appear on transcripts. |
| 5 | Under GPAs and Credit Information [Figure 94], view, enter, or edit the information, which includes: |
| = | Total credits - Total number of credits the student earned (Potential, Earned, State, and Local) |
| = | GPA - The student's GPA (Year and Cumulative). |
| = | Total grade points x Total potential credits - Displays the student's points for the GPA (Year and Cumulative). |
| = | Total Potential Credits - The student's total potential credits (Year and Cumulative). |
| = | Total Points - The student's total number of points for this GPA (Year or Cumulative) |
| = | Total Number of Grades - The student's total number of grade (Year and Cumulative) |
| 6 | Under Ranking Information, enter or edit the information, which includes: |
| = | Class Rank - If the student was formally ranked against the rest of the class during this historical year, enter their rank. For example, if the student was the second best student out of a class of 200, enter "2" for Class Rank. |
| = | Class Rank Date - The date when class rank was calculated for this historical year. |
| = | Percentile -The student's class rank percentile for this historical year. |
| = | Out Of - The number that identifies the total number of classmates the student is being compared against for this historical year. For example, if the student ranked 2 out of 200, enter "200". |
| = | Relative Position - If the student was assigned a relative position against the rest of the class in this historical year, enter the student's relative position number. For example, the student came from outside the district. |
| 7 | Under Daily Attendance Information, if Permanent Record Terms have not been set up, you can enter the student's daily attendance information for this historical year. If Permanent Record Terms have been set up, values are calculated based on all terms for this historical year and fields are view only. |
| = | Days Possible - Enter or view the maximum number of days a student can be present for the year. Important Note:For districts using GPA/Class Rank Reporting Periods: To ensure that all days in all grading periods are included when days possible are calculated during Year-End Processing, schools must map every grading period to a GPA/Class Rank Reporting Period. See Setting up grading periods [>>] |
| = | Present - Complete one of the following: |
| = | Values - Enter or view the calculated present value for the student during this historical year. |
| = | Occurrences - Enter or view the number of times the student was present during this historical year. |
| = | Excused Absences - Complete one of the following: |
| = | Values - Enter or view the calculated excused absences value for the student during this historical year. |
| = | Occurrences - Enter or view the number of times the student was absent during this historical year with a valid reason. |
| = | Unexcused Absences - Complete one of the following: |
| = | Values - Enter or view the calculated unexcused absences value for the student during this historical year. |
| = | Occurrences - Enter or view the number of times the student was absent during this historical year without a valid reason. |
| = | Excused Tardies - Complete one of the following: |
| = | Values - Enter or view the calculated excused tardies value for the student during this historical year. |
| = | Occurrences - Enter or view the number of times the student was late during this historical year with a valid reason. |
| = | Unexcused Tardies - Complete one of the following: |
| = | Values - Enter or view the calculated unexcused tardies value for the student during this historical year. |
| = | Occurrences - Enter or view the number of times the student was late during this historical year without a valid reason. |
| 8 | Click OK. |
