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Student historical transcript information

[Applies to secondary schools only.]

Historical transcript data for secondary students is used by PowerSchool SMS when calculating cumulative GPAs or, if your district calculates GPAs by term, when calculating cumulative-to-end-of-term-GPAs. Before you run cumulative GPA calculations, it's important to ensure that historical data has been entered.

You can enter three types of historical transcript information:

Summary information about all past school years, such as the student's cumulative GPA, weighted and unweighted GPAs by term, total absences, total points, total credits, and so on. You enter summary information about the main Historical page under Graduation Information.

Information about a specific year, such as the student's school, credits and GPA that year, and class rank. You enter information about a specific year on the Add/Edit Historical Year page. See Student Transcript by Year [>>].

Information about the courses a student took in a specific year, such as the course name and number and the grade that the student received. You enter course information on the Add/Edit Historical Course page. You can see a list of all the courses for a specific year on the Historical Courses page. See Student Transcript by Subject Area [>>].

Permissions to work with historical transcript information

To work with historical transcript records, you need the following permissions:

To	You need this permission	Set to	Detail
Add and edit historical records	Transcript/Permanent Record>Student Historical Data	Edit	[>>]
Delete historical records	Transcript/Permanent Record>Student Historical Data	Delete	[>>]

Methods for entering historical transcript information

Student historical transcript information can be entered using the following methods:

Imported as historical data. This method is typically used when there are many students who require historical data entry. For information about importing records, refer to Importing data [>>].

Populated during Year End Processing. After a school has usedPowerSchool SMS for the first school year, current year information becomes historical information through an automated process during Year End Processing. For details, see the Running PowerSchool SMS Year-End Processing [>>].

Manually entered on the student's Historical pages. This method is typically used when only one or two students require historical data entry. This section covers this manual entry method.

For information about setting up transcript information, see Setting up transcripts [>>]

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Tel: 866-434-6276
Email: smssupport@powerschool.com