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Managing out-of-district schools

[Applies to secondary schools only.]

With the Permanent Record feature, you can create and manage a catalog of out-of-district schools. The catalog helps ensure information about student's previous out-of-district schools is consistent and can be reused. District and school users can select from this catalog when they enter historical information for secondary students. If out-of-district schools are missing from the catalog, district- and school-level users with the appropriate permissions can add them.

Enter and edit information about out-of-district schools, such as school name, address, phone, principal's name, school and district numbers, and CBCC number.

To add or edit an out-of-district school:You can do this if your role is District Administrator.[DA]

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In the Admin menu, click District Setup. The District Setup page appears.

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Under Transcript Options and Permanent Record Setup, select Out of District Schools.

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To add an out-of-district school, click Add. The Out of District School page appears.

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To edit an out-of-district school, select the out-of-district school you want to edit and click Edit. The Out of District School page appears.

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Enter or edit the information, which includes:

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School Name - The name of the out-of-district school.

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School Number - The school number.

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District Number - The district number.

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CBCC - The College Board Campus Code number that uniquely identifies the school for the college board. Students present this number when they are evaluated in any of the college board exams.

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Principal - The title and name of the school's principal.

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Address, City, State, Country, Zip - The school's address information.

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Communication numbers - Select the communication device from the dropdown and enter the number (and extension, if applicable). To add more numbers, click Add Rows.

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Click OK.

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