| School setup > Permanent Record setup

Permanent Record setup

[Applies to secondary schools only.]

Use the Permanent Record (PR) feature in PowerSchool SMS to create a district-specific structure for secondary schools that defines the student data stored in a student's permanent record, specifies which data should be included in cumulative GPA and credit calculations, and determines which information is shown on secondary student transcripts.

Note: If you have just converted to a Permanent Record environment, see Summary of changes after the conversion to PR [>>]

Note: Currently, PowerSchool SMS supports setting up and working with permanent record data for secondary schools only.

The PR feature allows you to track detailed historical course data, such as grades, grade points, potential course credits, and earned credits, in the secondary student's historical record, and then create district-wide, cumulative GPA definitions that use this detailed course data in cumulative GPA and credit calculations.

Calculation scheduling functionality enables you to schedule district cumulative GPA and credits calculations to run once on a particular date at a specified time or to run automatically on a recurring basis, such as every night. You can also configure time restrictions to ensure that calculations can only be run on certain days and/or at certain times. You can run cumulative GPA and credit calculations from many PR pages.

A catalog of out-of-district schools allows you to enter and reuse out-of-district schools when entering historical information for students.

Table 45 Permissions pertaining to permanent record

To	You need this permission	Set to	Details
Create cumulative GPA and credits calculation schedules	Transcript/Permanent Record > Schedule Permanent Record Calculations	Yes	[>>]
Set up calculation time restrictions	Transcript/Permanent Record > Permanent Record Calculation Time Restrictions	Yes	[>>]
Set up calculation schedules	Transcript/Permanent Record > Schedule Permanent Record Calculations	Yes	[>>]
Specify cumulative GPA and credits calculation time restrictions	Transcript/Permanent Record > Permanent Record Calculation Time Restrictions	Yes	[>>]
Add or edit out-of-district schools	Transcript/Permanent Record > Manage Out of District Schools	Edit	[>>]
Add, edit, or delete out-of-district schools	Transcript/Permanent Record > Manage Out of District Schools	Delete	[>>]
View and select out-of-district schools	Transcript/Permanent Record > Manage Out of District Schools	View	[>>]
Add, edit, and delete cumulative GPA definitions	Transcript/Permanent Record > Cumulative GPA Setup	Delete	[>>]
Add or edit elementary and secondary permanent record setup information	Transcript/Permanent Record >Permanent Record Setup	Edit	[>>]
Add, edit, and delete elementary and secondary permanent record setup information	Transcript/Permanent Record >Permanent Record Setup	Delete	[>>]
View elementary and secondary permanent record setup information	Transcript/Permanent Record >Permanent Record Setup	View	[>>]
Add, edit, or delete transcript options	Transcript/Permanent Record>Transcript Options	Edit	[>>]
View transcript options	Transcript/Permanent Record>Transcript Options	View	[>>]
View transcript columns	Transcript/Permanent Record>Transcript Columns	View	[>>]
Add or edit transcript columns	Transcript/Permanent Record>Transcript Columns	Edit	[>>]
Add, edit, or delete transcript columns	Transcript/Permanent Record>Transcript Columns	Delete	[>>]

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