| District setup > About Address Validation

About Address Validation

With Address Validation, you can ensure the physical addresses of the students in the district are correct, as well as control out-of-zone [>>] student enrollment.

There are different methods available in PowerSchool SMS for validating addresses:

Automatic Address Validation - Automatic Address Validation is where district administrators set up address ranges in PowerSchool SMS and school users are forced to validate student addresses against pre-defined address ranges.

Using Google Maps to validate addresses. - Google Maps validation can be used instead of or with Automatic Address Validation.

If used instead of Automatic Address Validation, users are not forced to validate addresses. They may use Google Maps when they want to check an address

If used with Automatic Address Validation, users are forced to validate addresses and, depending on district setup, might or might not use Google maps.

Which address validation method you use depends on your district's Year-end transfer method [>>]; either the Projected School Map or the Geocode Map:

If your district uses the Project School Map year-end transfer method, where the school that a student should attend is based on their current school and grade level, you use only Google Maps to validate student addresses [>>] and to set up district and school boundaries [>>].

If your district uses the Geocode Map year-end transfer method, you use either Google Maps [>>] or Automatic Address Validation [>>] or a combination of both. The geocode map in PowerSchool SMS is a system of geocodes (numeric or letter codes that identify specific geographical areas) that specifies which school students should attend based on their physical address. As a District Administrator, you define a list of geocodes, assign specific address ranges to each geocode to identify geographical areas, and then assign the entry grades for each school in the district [>>]. If you opt to set up a combination of Google Maps and Automatic Address Validation, you must set up Automatic Address Validation first; how you use Google Maps depends on the options you choose for Automatic Address Validation [>>].

In-zone and out-of zone students

When your district uses Automatic Address Validation with a geocode map, students who live in the address ranges assigned to a geocode for a particular school are considered to be in-zone for that school. Students who do not live within the address ranges for the geocodes assigned to a school are considered out-of-zone for that school. Depending on your district's setup for address validation, students who are out of zone for a school may not be able to enroll in the school without district approval.

Setting up address validation

Setting up Google Maps address validation without Automatic Address Validation involves the following steps:

[optional for high volume districts] Get Google Maps key for high volume [>>]

Address Validation setup [>>]

Turn on Google Maps address validation [>>]

Defining Address Validation boundaries [>>]

Setting up Automatic Address Validation without using Google Maps involves the following steps:

Address Validation setup [>>]

Set up address ranges for Automatic Address Validation [>>]

Address Validation setup [>>]

Setting up a combination of Automatic Address Validation and Google Maps involves the following steps:

Address Validation setup [>>]

Set up address ranges for Automatic Address Validation [>>]

Turn on Automatic Address Validation [>>]

[optional for high volume districts] Get Google Maps key for high volume [>>]

Turn on Google Maps address validation [>>]

The following permissions are required to work with address boundary validation.

Permissions related to setup Automatic Address Validation

To	You need this permission	Set to	Detail
Format Setup Lists	Setup Lists > Address Data	Merge	[>>]
View, change, delete, and merge the Geocode Setup List	Setup Lists > Address Data > Geocode	Merge	[>>]
View, change, delete, and merge the Address Exception Reason Setup List	Setup Lists >School/District > Address Exception Reason	Merge	[>>]
Set district-wide preferences to support address validation	District > General Preferences	Edit	[>>]
View, change, delete, and define address exception reasons	District > Address Exceptions	Delete	[>>]
Set up address exception approvals	District > Address Exceptions	Delete	[>>]
Override the creation of an address exception record when a student moves out of zone for their enrolled school.	District > Address Exceptions - chg addr override	Yes	[>>]
View, change, and delete address ranges	District > Edit Address Ranges	Yes	[>>]
Set up address ranges	District > Edit Address Ranges	Yes	[>>]
Specify whether address exception approvals for returning students are copied to the planning calendar	District > Address Validation NYP Projections	Edit or Delete	[>>]
Define the Geocode Map	District > Geocode Maps	Merge	[>>]
View, change, and delete the Geocode Map	District > Geocode Maps	Edit	[>>]
Assign school graduation and entry grades	Schools > School Basics, Contact and Comments	Edit	[>>]
Import address ranges from an external source	Import > Import Address Ranges	Yes	[>>]

Permission to run and manage address and boundary validation

To run and manage address and boundary validation, you need the following permissions:

To	You need this permission	Set to	Detail
Validate multiple addresses and boundaries	District > Address Validation - Run Batch Process	Yes	[>>]
Manage the log of validated addresses and boundaries	District > Address Validation - Manage Log	Yes	[>>]

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