| Appendices > Permissions catalog > Schools permissions

Schools permissions

Permissions in this category pertain to setting up schools in the district [see District setup >>] [see District setup >>]. The permissions include:

Add School permission [>>]

Data Mapping permission [>>]

Delete Schools permission [>>]

Purge School Data permission [>>]

Schedule Data Mapping permission [>>]

School Basics, Contact and Comment permission [>>]

Add School permission

This permission controls the user's ability to add one or more schools to the district [see District setup >>].

To add a school to the district:

In the Admin menu, click District Setup. The District Setup page appears.

Under Schools, click Schools. The School Info page appears.

In the Actions menu, click Add.... The Add School page appears.

Dependencies:

For this permission's Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be Edit.

Settings:

Yes: The user can add a school to the district.

No: The user is unable to add a school to the district.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Data Mapping permission

This permission controls the user's ability to have PowerSchool SMS map data for a specific school.

To have PowerSchool SMS map data for a school:

In the Admin menu, click District Setup. The District Setup page appears.

Under Tools, click Data Mapping. The Data Mapping page appears.

Select one or more schools.

In the Actions menu, click Map Data.

Or click Map Data.

Dependencies: None

Settings:

Yes: The user can have PowerSchool SMS map data for a schools

No: The user is unable to map data. On the District Setup page, PowerSchool SMS does not display the Data Mapping link.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: Yes

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Delete Schools permission

This permission controls the user's ability to delete a school from the district [see District setup >>].

To delete a school from the district:

In the Admin menu, click District Setup. The District Setup page appears.

Under Schools, click Schools. The School Info page appears.

Select one or more schools.

In the Actions menu, click Delete.... The Delete School page appears.

Dependencies:

For this permission's Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be View or Edit.

Settings:

Yes: The user can delete a school.

No: The user cannot delete a school.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Purge School Data permission

This permission controls the user's ability to purge a school and its information from the system.

To purge a school from the system:

In the Admin menu, click District Setup. The District Setup page appears.

Under Schools, click Schools. The School Info page appears.

Select one or more schools.

In the Actions menu, click Purge.... The Purge School page appears.

Dependencies:

For this permission's Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be View or Edit.

Settings:

Yes: The user can purge a school.

No: The user cannot purge a school.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Schedule Data Mapping permission

This permission controls the user's ability to schedule a specific or recurring time for PowerSchool SMS to map data for all district schools at once [>>] .

To schedule data mapping:

In the Admin menu, click District Setup. The District Setup page appears.

Under Tools, click Schedule Data Mapping. The Schedule Data Mapping page appears.

Dependencies: None

Settings:

Yes: The user can schedule data mapping.

No: The user cannot schedule data mapping. On the District Setup page, PowerSchool SMS does not display the Schedule Data Mapping link.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

School Basics, Contact and Comment permission

This permission controls the user's ability to work with information about schools.

To work with information on schools:

In the Admin menu, click District Setup. The District Setup page appears.

Under Schools, click Schools. The School Info page appears.

Dependencies:

This permission's setting affects three other permissions: Add School permission [>>], Purge School Data permission [>>], and Delete Schools permission [>>].

Settings:

Edit: The user can work with basic information about a school.

View: The user can view but not change basic information about a school.

None: The user does not have access to information about a school. On the District Setup page, PowerSchool SMS displays the Schools link, however if the user click it PowerSchool SMS displays a "no access" message.

Default settings by base role [>>]:

District Administrator: Edit

School Administrator: Edit

School Counselor: Edit

School Secretary: None

Teacher: None

School Health Professional: View

District Health Professional: View

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