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Validate addresses with Automatic Address Validation

PowerSchool SMSAutomatic Address Validation is a process in which the addresses of incoming students, or students whose addresses are changing, are checked against a pre-defined geographical map to determine which school the students should be enrolled in. To use Automatic Address Validation, your district must use the Geocode Map year-end transfer method [>>].

With Automatic Address Validation, whenever you open a student record, the system automatically checks the student's address against the defined address ranges, and then updates the student's zoned school [>>].

Note: PowerSchool SMSAutomatic Address Validation only validates physical addresses.

When you enroll students in schools, change their address, or change their grade level, PowerSchool SMS checks that the student address is within the zone for their school of enrollment. If the student's address is out of zone, an address exception is automatically created. If district approval is required for out-of-zone enrollments, a district administrator must approve the exception before school users can enroll the student.

Note: You cannot enroll students if the student's address is invalid or if they are requesting enrollment out of zone and a pre-approved address exception has not been entered for the enrollment.

If Automatic Address Validation and Google Maps address validation [>>] are set up to work together, when you validate an address, the address appears in a Google Maps window.

Note: To use both Automatic Address Validation and Google Maps simultaneously, you must set up Automatic Address Validation first and then activate Google Maps.

To validate a student's address without using Google Maps:You can do this if your role is District Administrator.[DA]You can do this if your role is School Administrator.[SA]

Notes: 

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To validate a student's address using Google Maps, see Validate addresses with Google Maps [>>]

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If the mailing and physical address are different, ensure you update the appropriate address.

1

Locate and open a student record. The Demographics page appears.

2

Click the Address/Phone tab.

3

Under Address, enter or update the student's physical and/or mailing address or click the Select Address button. Note: You must use this option if your district requires you to select addresses ONLY.

a

Select a district calendar.

b

Select a school or choose All to see district-wide address ranges.

c

Enter a street name and click Search.

d

Select the street with the correct address range.

e

Enter the street number.

f

Click OK.

4

Click Verify Address. Note: If the address does not match, then one of the errors in [Table 26] displays.

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