This permission controls the user's ability to enter a student's grade for a class in a previous grading period [>>]; that is a grading period that occurred before the student was scheduled into the class.

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grades pages.)

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can add or change a student's grade for a class in a previous grading period.

No: The user is not able to view, add, or change a student's grade for a class in a previous grading period.

Default settings by base role [>>]:

District Administrator: No

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Clear Calculated Grades With Class Drop permission

This permission controls the user's ability to clear a student's calculated grade for a class when the student drops a class [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grades pages.)

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can clear a student's grade with a class drop.

No: The user is not able to clear a student's grade with a class drop.

Default settings by base role [>>]:

District Administrator: No

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Edit Grades from Other Teachers permission

This permission controls the user's ability to change the grades of an elementary student where those grades were assigned by another user [>>]. Typically, this permission enables a teacher to work with the grades of a student that he or she does not teach.

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

This permission applies only to a school that employs elementary scheduling [>>]

Normally, a teacher can work only with the records of students assigned to him or her. For a user to work with the record of a student for whom the user is not responsible, the setting for the Access to All Students permission [>>] must be Yes.

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can change the grade of an elementary student where that grade was assigned by another user.

No: The user is unable to change the grade of an elementary student where that grade was assigned by another user.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: Yes

School Health Professional: No

District Health Professional: No

Enter Grades for All Classes permission

This permission controls the user's ability to assign grades [>>] to a secondary student in a class for which the user is not responsible. Typically, this permission enables a teacher to work with the grades of a student that he or she does not teach.

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

This permission applies only to a school that employs secondary scheduling [>>].

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can assign a grade to a secondary student in a class for which the user is not responsible.

No: The user is unable to assign a grade to a secondary student in a class for which the user is not responsible.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Honor Rolls permission

This permission controls the user' s ability to assign a student to an honor roll and have PowerSchool SMS calculate the students eligible for an honor roll [>>]. Note: The calculation of honor roles is a task associated with year-end [>>].

To view a student's honor roll membership:

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the honor roll pages.)

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

For the user to set up honor rolls, refer to the Honor Rolls Definitions permission [>>].

For the user to add a student to an honor roll for which that student is not eligible, refer to the Override Honor Rolls permission [>>].

Settings:

Edit: The user can assign a student to an honor roll and have PowerSchool SMS calculate the students eligible for an honor roll.

View: The user can view but not change honor roll membership.

None: The user is unable to view honor roll membership.

Default settings by base role [>>]:

District Administrator: None

School Administrator: Edit

School Counselor: Edit

School Secretary: View

Teacher: None

School Health Professional: None

District Health Professional: None

Modify Grades for Completed Periods permission

This permission controls the user's ability to change a student's grades for a past grading period [>>]. Note: The recalculation of grades is a task associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grades pages.)

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can assign a grade to a student for a past grading period.

No: The user is unable to assign a grade to a student for a past grading period.

Default settings by base role [>>]:

District Administrator: Yes

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Override Calculated Grades permission

This permission controls the user's ability to change a student's grade that has been calculated by PowerSchool SMS [>>]. Note: The recalculation of grades is a task associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grade pages.)

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

The ability to have PowerSchool SMS calculate grades is controlled by the Run Grade, Credit & GPA Calculations permission [>>].

Settings:

Yes: The user can change a student's calculated grade.

No: The user is unable to change a student's calculated grade.

Default settings by base role [>>]:

District Administrator: No

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Override Student Ranks permission

This permission controls the user's ability to change a student's class rank [>>] (which was calculated by PowerSchool SMS). Note: The calculation of class ranks is a task associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

For the user to view calculated class ranks, the setting for the Run Class Ranks permission [>>] must be Yes.

Settings:

Yes: The user can change a student's calculated class rank.

No: The user can view but not change a student's calculated class rank.

Default settings by base role [>>]:

District Administrator: No

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Override/Recalculate Earned Credits permission

This permission controls the user's ability to override or have PowerSchool SMS recalculate the number of credits earned by a student for specific grade items [>>]. Note: The recalculation of credits is a task associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the credits page.)

Settings:

Yes: The user can override or have PowerSchool SMS recalculate a student's earned credits.

No: The user can view but not change a student's calculated earned credits.

Default settings by base role [>>]:

District Administrator: No

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Run Class Ranks permission

This permission controls the user's ability to have PowerSchool SMS calculate a student's class rank by grade level [>>]. Note: The calculation of class ranks is a task associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

Settings:

Yes: The user can have PowerSchool SMS calculate a student's class rank.

No: The user is unable to have PowerSchool SMS calculate a student's class rank.

Default settings by base role [>>]:

District Administrator: No

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Run Grade, Credit & GPA Calculations permission

This permission controls the user's ability to have PowerSchool SMS calculate a student's grades, credits, and GPA [>>]. Credits and GPA pertain to a secondary school student. This permission also controls access to the calculation of grades for an elementary school student. Note: These calculations are associated with year-end [>>].

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

The Calculate Elementary Grades link appears only if the District Administrator has added the stored procedure "CALC_ELEMENTARY_GRADES". Since this stored procedure is not added to the base schema, the administrator must add it after any software upgrade [>>].

Settings:

Yes: The user can have PowerSchool SMS calculate grades, credits, and GPA.

No: The user is unable to have PowerSchool SMS calculate grades, credits, and GPAs. On the Grading page, PowerSchool SMS does not display the Calculated Grades, Credits & GPAs link (secondary school) or the Calculate Elementary Grades link (elementary).

Default settings by base role [>>]:

District Administrator: No

School Administrator: Yes

School Counselor: Yes

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

Transfer Grades and Attendance permission

This permission controls the user's ability to transfer a student's grades and attendance from one class to another. Note: Since this ability is needed only temporarily, the setting for this permission is typically No for all users.

To transfer a student's grades and attendance:

Dependencies:

This permission applies to a role with a school-level scope [>>]. (A role with district-level scope is unable to view the grading pages.)

This permission applies only to a user working in the Active Calendar [>>].

For this permission to take effect, the setting for the Edit Student Schedules permission [>>] must be Yes.

For the user to work with the student record's Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Yes: The user can transfer a student's grades and attendance.

No: The user is unable to transfer a student's grades and attendance. On the Change History page, in the Actions menu, PowerSchool SMS does not display the Transfer Grades selection.

Default settings by base role [>>]:

District Administrator: No

School Administrator: No

School Counselor: No

School Secretary: No

Teacher: No

School Health Professional: No

District Health Professional: No

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Tel: 866-434-6276
Email: smssupport@powerschool.com