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Students permissions

Permissions in this category pertain to viewing and recording student information [>>]. These permissions include:

Access to SSN permission

This permission controls the user's ability to add or change data in the Social security # field on the Overview tab of the Student Demographics page.

Settings:

Default settings by base role [>>]:

Add Students permission

This permission controls the user's ability to register a new student [>>]. This permission does not control the user's ability to enroll students [>>]. For enrollment, refer to the Enroll Student in School permission [>>] and the Student Status Code permission [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Family permission

This permission controls the user's ability to assign a student to a family [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Homerooms permission

This permission controls the user's ability to set or change a student's homeroom [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Assign Multi-Values permission

This permission controls the user's ability to add a value to one or more student records [>>] that can hold more than one value or change an existing value; for example, Federal Race.

To add a value to a field or change it:

1

On a page of Student Search results [>>], select one or more students.

2

In the Actions menu, click Assign > Assign Multi-Values. The Assign Multi-Values page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Assign Values permission

This permission controls the user's ability to assign a value to one student record field for one or more students; for example, Registration Grade Level.

To assign a value to a field for one or more students:

1

On a page of Student Search Results [>>], select one or more students.

2

In the Actions menu, click Assign > Assign Values. The Assign Values page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Awards permission

This permission controls the user's ability to add, change, and delete award recipient lists, print awards, and view students' awards [>>].

Dependencies:

Settings;

Default settings by base role [>>]:

Background Data permission

This permission controls the user's ability to work with students' background information [>>], primarily for program management purposes [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Birth Certificate permission

This permission controls the user's ability to work with a scanned birth certificate stored on the student's demographic record [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Contact Information permission

This permission controls the user's ability to work with students' contacts [>>] [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Course recommendations and requests permission

This permission controls the user's ability to make course recommendations for the purpose of online course requests [>>].

Dependencies

Settings:

Default settings by base role [>>]:

Course requests approval permission

This permission controls the user's ability to approve an online course request [>>] submitted by a student through ParentCONNECTxp.

Dependencies

Settings:

Default settings by base role [>>]:

Date/Year Entered 9th Grade permission

This permission controls the user's ability to work with the Year/Date Entered 9th Grade field [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Delete School Enrollment permission

This permission controls the user's ability to delete a student's school enrollment [>>], that is, delete all school-specific information about a student, including attendance, scheduling, and grading records while not deleting the student from the district.

Dependencies: None

Settings:

Default settings by base role [>>]:

Delete Students permission

This permission controls the user's ability to delete students from the district [>>].

Dependencies: None

Settings:

Default settings by base role [>>]:

Demographic Data permission

This permission controls the user's ability to work with student demographic information [>>]. This permission supersedes all other student permissions.

Dependencies

Settings:

Default settings by base role [>>]:

Dental Screenings permission

This permission enables users to work with students' dental health information . For more information on student health records, refer to the Chancery SMS Health Tracking Guide.

To work with information about a student's dental screenings:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Health Tracking. The Health Profile page appears.

3

In the control bar, click Screenings, then click Dental. The Dental page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Distance From School permission

This permission controls the user's ability to work with the Distance From School field in the School Specific tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Edit Address Validation Override Reason permission

This permission controls the user's ability to record a reason for an address exception for a student who is enrolling in an out-of-zone school .

To view or record a student's address exception reason:

1

On the Student Search page [>>], in Actions menu click Register/Enroll Student. The Registration/Enrollment Search page appears.

2

Search for the student.

3

Under Search Results, in the StudentName column, click the student's name. The Registration/Enrollment Steps page appears.

4

Click Enroll Student in a School. The Enrollment popup page appears.

5

In the Status Code column, click an enrollment state. The Edit Status Code page appears.

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Or click Add... to enroll the student in a new school.

6

View or set the Exception Reason.

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The Exception reason applies only where the School of Enrollment differs from the Home School.

Dependencies:

Settings:

Default settings by base role [>>]:

Edit Student Schedules permission

This permission controls the user's ability to work with a student's schedule [>>], including making course requests [>>].

To work with a student's schedule:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Schedule. The Student Schedule page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Enroll Student in School permission

This permission controls the user's ability to enroll a registered student in a school [>>].

To enroll a registered student:

1

On the Student Search page [>>], in the Actions menu click Register/Enroll Student.... The Registration/Enrollment Search page appears.

2

Search for the student.

3

Under Search Results, in the StudentName column, click the student's name. The Registration/Enrollment Steps page appears.

4

Click Enroll Student in a School. The Enrollment popup page appears.

5

Click Add... to enroll the student in a new school. The Add Status Code page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Hearing Screenings permission

This permission controls the user's ability to work with information on student hearing . For more information on student health records, refer to the Chancery SMS Health Tracking Guide.

To work with information about a student's hearing screenings:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Health Tracking. The Health Profile page appears.

3

In the control bar, click Screenings, then click Hearing. The Hearing page appears.

Dependencies

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For the user to view the Student Demographics page [>>], the setting for the Demographic Data permission [>>] must be View or Edit.

Settings:

Default settings by base role [>>]:

Home Language Survey permission

This permission controls the user's ability to work with information on a student record's Home Language Survey panel [see Student Demographics: Federal Info >>].

Dependencies:

Settings:

Default settings by base role [>>]:

Legal Alert permission

This permission controls the user's ability to work with vital legal information about the student. This information is stored in a student record's Legal Information panel [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Lunch Status Panel permission

This permission controls the user's ability to work with a student's lunch status. This information is stored in a student record's Lunch Information panel [see Student records >>].

Dependencies:

Settings:

Default settings by base role [>>]:

Medical Alert permission

This permission controls the user's ability to work with a student's vital medical information. This information is stored in a student record's Medical Info tab [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Mid Year Student Transfers permission

This permission controls the user's ability to transfer students from one school to another during the school year [>>]. This permission also controls the user's ability to view information about student transfers on the School Transfers page .

To view student transfers:

On the home page, in the control bar, under School, click School Transfers.... The School Transfers popup page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Modify Counselor Assignment permission

This permission controls the user's ability to change the school counselor [>>] assigned to one or more students [see Student records >>] [see also Assigning an academic plan >>].

Dependencies: None

Settings:

Default settings by base role [>>]:

Modify Home School permission

This permission controls the user's ability to work with the Home School (Active) field in the School Specific tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Multiple School Status Access permission

This permission controls the user's ability to select from all district schools (rather than just the user's home school) for the School of Enrollment field on the Status Code page [>>].

To select a school of enrollment:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Enrollment.... The Enrollment popup page appears.

3

Click Add... to enroll the student in a new school. The Add Status Code page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Override Honor Rolls permission

This permission controls the user's ability to add a student to an honor roll for which that student is not eligible. For detailed information on honor rolls, refer to the Chancery SMS Grading Setup Guide.

To work with an honor roll:

1

In the control bar, under ADMIN, click Grading. The Grading page appears.

2

Under Step 7, click Calculate Honor Rolls. The Honor Rolls page appears.

To view a student's honor roll membership:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Honor Rolls. The Student Honor Rolls page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Photos permission

This permission controls the user's ability to work with student photos [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Receives Specialized Services Field permission

This permission controls the user's ability to work with the Receives Specialized Services check box and date field in the Overview tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Registration Information permission

This permission controls the user's ability to work with a student's registration information once that student is registered [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Resource Assignments permission

This permission controls the user's ability to work with resource assignments [>>] . The assignments are recorded the Resource Roster page and on the Student Schedule page.

To work with resource assignments:

1

In the control bar, under ADMIN, click Scheduling. The Scheduling page appears.

2

Under Step 7, click Resource Roster. The Resource Roster page appears.

To work with a student's resource assignments:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Schedule. The Student Schedule appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Soc/Emotional Screenings permission

This permission controls the user's ability to work with information about a student's social or emotional issues. This information is stored on the Soc/Emotional page. For more information on student health records, refer to the Chancery SMS Health Tracking Guide.

To work with information about a student's social or emotional issues:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Health Tracking. The Health Profile page appears.

3

In the control bar, click Screenings, then Soc/Emotional. The Soc/Emotional page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

State Student Number permission

This permission controls the user's ability to work with the information in the State Number field in the Overview tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Address Phone permission

This permission controls the user's ability to work with a student's contact information. This information is stored in the Address/Phone tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Federal Info permission

This permission controls the user's ability to work with the information in the Federal Info tab of the Student Demographics page [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Conditions permission

This permission controls the user's ability to work with information on a student's health conditions . This information is stored on the Edit Student Health Conditions page. For more information on student health records, refer to the Chancery SMS Health Tracking Guide.

To work with a student's health condition information:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Health Tracking. The Health Profile page appears.

3

In the control bar, click Conditions. The Conditions page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Student Health Examinations permission

This permission controls the user's ability to work with a student's health examinations records . This information is stored on the Edit Student Health Examinations page. For more information on student health records, refer to the Chancery SMS Health Tracking Guide.

To work with a student's health examination records:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Health Tracking. The Health Profile page appears.

3

In the control bar, click Examinations. The Examinations page appears.

Dependencies:

Settings: