| Student management > Student records > Student record: Demographics > Student Demographics: Overview

Student Demographics: Overview

The information on this Student Demographics page [>>] tab contains some information that is also found on the Personal Info [>>] tab, as well as the following:

= Student number: The student's ID number [>>].
= Social security #: The student social security number.
= State number: The number assigned to this student by the state or province.
= Last name: The student's last name as it appears on a birth certificate or legal document presented at time of enrollment.
= First name: Displays the student's first name as it appears on a birth certificate or legal document presented at time of enrollment.
= Middle name: The student's middle name as it appears on a birth certificate or legal document presented at time of enrollment.
= Generation: The student's name suffix, such as "Jr." or "III".
= Preferred name: The name the student prefers to be called.
= Gender: The student's gender, that is, male or female.
= Birthdate: The student's date of birth as it appears on a birth certificate or other legal document presented at time of enrollment.
= Current age: The student's age in the current year. Chancery SMS calculates this based on birth date (if the birth date is changed, Chancery SMS recalculates).
= Home school (Active): The school to which the student is assigned for reporting purposes for the current school year.
= Home school grade level (Active): The student's current grade level (also displayed in the header at the top of the Student Demographics page).
= Zoned school (Active): The default school the student is attending this year, as determined by address validation. Chancery SMS displays this field only if this system employs address validation. For detailed information, refer to the Chancery SMS Address Validation Guide [see Addenda >>].
= Receives Specialized Services: Indicates that a student is receiving specialized services. May also contain the date the student began receiving the special services.
= Section 504 eligible: Indicates that a student with a disability is eligible for educational services designed to meet his or her special needs.
= Test accommodation: Details accommodations made for the student regarding tests.

Table 6: Permissions pertaining to student information

To

You need this permission

Details

Set to

Add and edit student demographic summary information

Students > Student Overview

[>>]

Edit

Indicate the student receives special services

Students > Receives Specialized Services

[>>]

Edit

Student photo

You can attach a photograph to a student record. For a photograph to be suitable for storage in a Chancery SMS system, the photograph file must:

= Be saved in JPG, JPEG, or GIF format.
= Have a file name that matches the student's district ID number; for example, for a district ID number of 6016012, the file name should be "6016012.jpg" or "6016012.gif".
= Have dimensions no smaller than 120 x 150 pixels and no larger than 300 x 500 pixels. Note: While Chancery SMS adjusts any photograph to fit, the compression or stretching involved may distort the photograph.
= For photo clarity, we recommend that the file be at least 25KB in size.
To attach a photograph to a student record: [SA, DA]

Figure 42: Student record photo placeholder

Figure 43: Edit Student Photo popup dialog

Since student photograph files are matched with students by ID number, you can attach photos to up to 200 student records at once.

To attach photographs to several student records at once:[SA, DA]

Table 7: Permissions pertaining to student photos

To

You need this permission

Set to

Details

Import student photos

Students > Photos

Delete

[>>]

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com