| Student management > Student records > Student record: Demographics > Student Demographics: Personal Info

Student Demographics: Personal Info

The information on this Student Demographics page [>>] tab contains some information that is also found on the School Specific [>>] and Overview tab [>>], as well as the following:

= State number [see Student Demographics: Overview >>]
= Alternate number: The student's number if this system employs an alternate numbering scheme.
= Full legal name (if different): The student's full legal name if different from the Last name, First name, Middle name [>>].
= Registration grade level: The grade the student was in at the time of registration [>>].
= Registration status: The status of the student's registration [>>].
= Enrollment status: Indicates that the student is active in one or more schools [see also Inactive students >>].
= Academic plan: Requirements the student must meet in order to graduate [>>]. This involves the assignment of a Counselor [>>].
= Student type: Typically Indicates that a student is full time or part time. The purpose of this field may vary according to the district's setup.
= Year entered 9th grade: The year or date the student entered 9th grade (if applicable). Depending on your district's setup, this field displays either in year or date format.
= Zoned school (Active) [see Student Demographics: Overview >>]
= Home school (Active) [see Student Demographics: Overview >>]
= Home school grade level (Active) [see Student Demographics: Overview >>]
= Home school homeroom: The student's homeroom at the student's home school. Chancery SMS displays "N/A" if the student is not enrolled in his or her home school.
= Birth date [see Student Demographics: Overview >>]
= Birth certificate on file: Indicates that the student's birth certificate has been verified by staff. To view, import, or replace a scanned birth certificate, click Edit Birth Certificate.
= Birthdate verification: The type of legal evidence used to verify the student's birthdate.
= Birthplace: The city or place of birth as it appears on the student's birth certificate.
= Birth state: The state or province in which the student was born, as it appears on the student's birth certificate.
= Birth country: The country of birth as it appears on the student's birth certificate.
= Citizenship status: Citizenship status in country of residence, such as "Resident", "Dual-national", or "Citizen".
= Country of citizenship: The name of the country in which the student is a citizen.
= Immigrant student: Indicates if the student is an immigrant.
= Year entered country: The date or year (the District Administrator sets which) the student immigrated to the country.
= Year started school: The date or year (the District Administrator sets which) after immigration the student started school.
= First date enrolled US school: The date the student first enrolled in a school in North America.

Chancery SMS displays a Planning District Calendar panel if a district planning calendar exists [see District setup >>]. This panel hold the following fields:

= Zoned school (Planning) [see Student Demographics: Overview >>]
= Requested school: Defaults to the zoned school determined by address validation.
= Exception reason: If the Zoned School differs from the Requested School, this describes why the student is requesting an out-of-zone school. Chancery SMS displays this field only if this system employs address validation.
= Next year projected grade: The grade to which the student is expected to advance in the next year [>>].
= Enrollment Status: This link enables the School Administrator to project the student's enrollment in more than one school (if the system permits a student to be enrolled in more than one school).

Table 9: Permissions pertaining to student personal information

To

You need this permission

Set to

Details

Add and edit student personal information

Students > Student Personal Info

Edit

[>>]

Add and edit a student's state number

Students > State Student Number

Edit

[>>]

Add and edit the year a student entered 9th grade

Students > Date/Year Entered 9th Grade

Edit

[>>]

Access other schools from School on the Add Status Code page

Students > Multiple School Status Access

Yes

[>>]

Upload electronic versions of student birth certificates

Students > Birth Certificate

Edit or Delete

[>>]

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