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Student record: Contacts

This view of a student record [>>] lists the contacts associated with the student. A contact is a person who is responsible for the student, typically one or both parents, or a guardian. A contact is a member of a student's family [>>].

A student can have many contacts, who need not be related to the student or to each other. A staff member can add as a contact a new person or link an existing contact to the student and thus share that contact between two or more students. The District Administrator can require that a staff member enter at least one contact for each student [>>].

This view also lists siblings who share this contact. A staff member can link a student to a sibling [>>].

To view a contact's information, including his or her relationship with the student, click that contact's name. Caution: If your district uses ParentCONNECTxp and online contact editing [>>], do not make a change to a contact's name while there are pending contact update requests.

The information under Contact Name & Language includes:

= Title: Such as "Mrs.", "Mr.", or "Dr.".
= Last Name: The contact's last or surname.
= First Name: The contact's first name.
= Middle Name: The contact's middle name, if any.
= Generation: The contact's name suffix, such as "Jr." or "III".
= Preferred language: The language the contact prefers when communicating with the student's teachers or school and district staff.
= Requires translator:

The information under Communication Methods describes ways for the administration to contact this person, including:

= Cellular phone: Can be up to 15 digits. Possible formats are xxx-xxxx, xxx-xxx-xxxx, x-xxx-xxx-xxxx, and x-xxx-xxxx.
= Email address: Must contain the @ symbol and at least one period [.]
= Facebook: The full facebook URL, for example http://www.facebook.com/[Facebook account name]
= Twitter: @[Twitter account name]
= Ext: The contact's phone extension number.
= Listing: Indicates that the contact's phone number is listed or unlisted.
= Auto-Dial: This information can be used to connect the phone number to the district or school's auto-dial system.

The information under Address describes the contact's physical and mailing address. Click Clear to clear all address fields so that you can enter new information. Click Verify Address to check the address's accuracy against Google Maps.

The information under Relationship includes:

= Relationship to student: Examples include: Guardian, Friend, Foster Parent, Neighbor, Caregiver, Social Work, Stepfather.
= No contact allowed with student: This person is not permitted to be in contact with the student. Note: When you select this option, this contact is not synchronized with PowerTeacher gradebook.
= Indicators: Determines which indicators appear as icons on the Contact List page [Table 15].
= Permission to pick up phrase: The phrase the contact must supply to the school to be able to pick up the student. Note: Applies only if the Permission to pick up indicator is selected.
= Comments: Describes or explains this contact information. Capacity is 32,000 characters.
= Special Documents: Identifies documents on file that contain important information about the contact, such as power of attorney or foster parent.

The information under Employment includes:

= Employer Name: The name of the company where this contact is employed.
= Job Position: The position the contact holds at his or her place of employment.
= Employment Type: Describes the industry in which this contact works.
= Federal Employee: Indicates that the contact works for the federal government.
= Number, Street, Type, and so on: The address of the contact's place of employment.
To add a contact:
To link an existing contact to the student:
To break the link to a contact:

Figure 56: Student record, Student Contacts list

A Link Sibling & Sibling Contacts [see >>]
More...

Table 15: Contacts indicators

Indicator

Description

Emergency
Indicates that the contact is to be contacted in case of emergency. Emergency contacts must have a phone number entered under Communication Methods.

Lives with student
Indicates that the contact lives with the student.

Pick up student
Indicates that the contact has permission to pick up the student from school. If you want to enter a permission to pick phrase, this option must be selected.

AM Transportation
Indicates that the contact transports the student to or from school in the morning only.

PM Transportation
Indicates that the contact transports the student to or from school in the afternoon only.

AM/PM Transportation
Indicates that the contact transports the student to or from school in the morning and the afternoon.

Field trip approval
Indicates that the contact can approve the student's participation in field trips.

Requires Translator
Indicates that the contact requires a translator when communicating with the student's teachers or school and district staff.

Gets mailings for student
Indicates that the contact is to receive school mail-outs for the student.

Course request approval
Indicates that the contact can approve course requests [>>].

Has custody of student
Indicates that the contact has custody of the student.

No contact allowed
Indicates that the contact is not allowed to communicate with the student. Caution: When this option is selected, you cannot add Indicators to the contact record and this contact is not synchronized with PowerTeacher gradebook.

Online contact editing

Indicates that the contact can update contact information in and request that the same update be made in [>>]

Table 16: Permissions pertaining to student contacts

To

You need this permission

Set to

 

Add and edit student contacts

Students > Contact Information

Edit or Delete

[>>]

Linking to siblings

The Contacts view of a student record [>>] also lists siblings. A staff member can link a student to a sibling and that sibling's contacts, thus sharing that sibling between two or more students.

To link a sibling :
To break the link to a sibling:

Figure 57: Sibling list

A Sibling's contacts: Highlighted when just added and before you have saved the Contact Information page. You can remove all the highlighted contacts at once, or one at a time.
B Sibling: Highlighted when just added and before you have saved the Contact Information page. If you remove a highlighted sibling, PowerSchool SMS also removes its associated contacts.
C Remove relationship: Click to break the link between this sibling and this contact.


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