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Registration

Registering a student in a PowerSchool SMS system enables users of that system to work with that student and adjust his or her information as necessary. A student must be registered before he or she can be enrolled in a school [>>]).

Registering a new student

Registering a new student involves entering the student's personal information, assigning an initial grade level, and entering contact information. After creating the registration record, you can choose to simply save the registration or continue on to the enrollment process [>>]

Before registering a new student, search the system for that student to ensure that he or she is not already registered. If you find a similar student, such as a sibling, this student's record can be used as a basis for the new student.For this purpose, PowerSchool SMS uses a search that examines student records across the entire system. The search encompasses students that are registered as well as those that are enrolled (other student searches [>>] find only the records for students who are enrolled).

PowerSchool SMS will also search for a student when you enter the student's first and last name and birth date on the Register Student page. If PowerSchool SMS detects a possible match between the information entered and one or more students, it displays a link that indicates the number of possible matches [Figure 150]. When you click the link, the "Possible Match" page appears [Figure 151] with a list of possible matches from which you can select a student and indicate whether or not there is a match. Note: If you select Match but the student is already enrolled at another school and your district does not allow schools to edit other school's student registration and contact information (that is, the Registration and Enrollment preference “Allow other schools to edit student registration and contact information” is not selected [>>]), the registration page for the matching student cannot be edited.

Once a student is registered you can update that student's registration information through the student record. If necessary, you can delete a student's registration [>>].

To view a student's registration:Yoiu can do this if your role is District Administrator or School Administrator.[DA, SA]

1

Find [>>] and view the student's record [>>].

2

In the control bar, click Registration.

To search for a registered student [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

On the Home page [>>], in the Actions menu click Register/Enroll Student.... The Registration/Enrollment Search page appears.

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Or, in the Search menu, select Registration/Enrollment.

2

Search for a student.

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For convenience, PowerSchool SMS provides you with a default set of five search criteria for which you need only enter values; these include: Last name, First name, Birth date, Student number, and SSN/SIN. You can alter these criteria.

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Click Detail to build a search using a larger range and combination of fields, including custom fields [>>].

3

Click Search. PowerSchool SMS displays matching student records (if any) under Search Results.

4

Under Search results, examine the list of results for possible matches.

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[Optional] View: You can apply a pre-configured grid view to the list of search results [>>].

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The School of Enrollment column displays the student's current school of enrollment. If the student is enrolled in more than one school, the student's home school is displayed.

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If you do not find the student in the system, continue with the procedure for Enrolling a student for the first time [>>].

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If you find the student, continue with the procedure for Enrolling a student in another school [>>]

Figure 150: Register student page

Figure 151: Possible match page

Deleting a student from the district

A District Administrator can remove a student from the system if the student does not have any active enrollments. If the student has an active enrollment, the School or District Administrator must first delete the student's record from his or her school [>>] before the District Administrator can delete the record from PowerSchool SMS.

To delete a student from the district:You can do this if your role is District Administrator.[DA]

1

Ensure the student's records are deleted from the school.

2

On a Student Search result page [>>], select one or more students.

3

In the Actions menu, select Delete Students from District.... The Delete Students page appears.

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On the page, PowerSchool SMS may indicate that one or more students are not eligible for deletion. The administrator can proceed only when all students listed are eligible for deletion.

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To view a brief summary of a student's information, click the Summary icon [Figure 152].

4

Click OK.

Figure 152: Delete Students popup page

Table 24: Permissions pertaining to registration

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