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Session and locations

Sessions define the date, times, and locations where programs are offered within the district. You can assign programs to schools or to off-campus facilities.

Note: If you plan to assign programs to off-campus facilities, set up these facilities before you add session and locations. For more information, see Setting up off-campus facilities [>>].

When you create a program, PowerSchool SMS automatically creates a single session for the program. You can use this session or create additional sessions to assign the program to schools or off-campus facilities.

Program sessions are calendar specific and cannot cross calendars. They must start and end within the same calendar year. If the program setup dates cross calendars, the dates for the initial session are adjusted to fall within one calendar. If the program setup start date is:

Note: If the program starts in a future calendar, i.e., after the planning calendar end date, sessions are not created.

If students have not been assigned to sessions, you can modify the session details and delete the session, as required. If the students are assigned to a session, you must remove participating students from the session, before you can delete it. For more information, see Removing participants from programs [>>].

To add sessions and locations:You can do this if your role is District Administrator.[DA]You can do this if your role is School Administrator.[SA]

1

In the Program Management control bar, click Sessions/Locations. The Sessions/Locations page appears.

2

To add a session, select Add Program Session from the Actions menu. The Session Details page appears [Figure 252].

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To modify an existing session, select the session and select Edit Program Session from the Actions menu. The Session Details page appears [Figure 252].

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To delete an existing session,

a

Remove any participating students from the session.

b

Select the session and select Delete Program Session from the Actions menu.

c

Click OK in the confirmation dialog and skip the remaining steps.

3

Under Program Session Details [Figure 252], enter the following information, as required:

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Program session - The program session name.

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Start date - The date the session starts (using the format mm/dd/yyyy).

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End date - The date the session ends (using the format mm/dd/yyyy).

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Planning calendar option - Select how this program session will be handled in planning calendars. For more information, see Setting Planning Calendar options [>>].

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Available Grade Levels - Specify one or more grade levels for which the program session provides services.

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If the Use the selected grade for sessions option is selected on the General Information page, the grades available in this list are restricted to the grade levels selected on the General Information page.

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If the Use the selected grade for sessions option is not selected on the General Information page, all district grade levels are available in this list.

Note: These values are for reference only. If you want to restrict the program session to students in specific grades, you must use eligibility rules. For information, see Define eligibility rules [>>].

4

Under Assign to Schools, search for schools. From the Available list, select the schools you want to assign the session to and move them to the Selected list.

5

To assign a program to an off-campus facility, under Off-Campus Facilities, select the facility in the Available list and move it to the Selected list. For more information about using off-campus facilities, see Setting up off-campus facilities [>>].

6

To save and continue setting up the program, click Apply. or to save and return to the Session/Locations page, click OK.

Figure 252: Session details

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B

Planning Calendar Requested School Controlled by Program Management - For controlled-enrollment programs, to prevent users from changing the student's requested school for the school enrollment associated with this program, on the Add/Edit Status Code page, select this option. Note: If this program allows general entry into the school, i.e., it does not have eligibility criteria or capacity limits, do not select this option.

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