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Enrolling students in schools

To participate in a program, a student must be enrolled in the school where the program is offered.

If the school offering the program uses controlled enrollment and a student who has applied to the program is not enrolled in the school, enroll them in the school after you offer them a position in the program and calculate their program eligibility. See Enrolling students in schools with controlled enrollment [>>].

If the school offering the program does not use controlled enrollment, you can enroll students in the school either before or after you offer them a position in a program and calculate their eligibility. However, students must be enrolled in the school before you can assign them to a program offered at the school.

Enrolling students in schools with controlled enrollment

If the school uses controlled enrollment, students must be eligible for and offered positions in a controlled enrollment program at the school before you can enroll them in the school.

To enroll students in schools with controlled enrollment:You can do this if your role is District Administrator.[DA]You can do this if your role is School Administrator.[SA]

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Make sure the student is registered in the district [see Registration >>].

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Enroll the student [>>].

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On the Enroll Student page under Program Management [Figure 110], complete the information, which includes: Note: When the district is using one or more programs to control enrollment at this school, these fields appear.

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Program: The controlled enrollment program the student has been offered a position in and is eligible for. For more information about controlled enrollment, see Controlling enrollment in schools [>>]. For information about applying to programs and sessions, see Applying to programs [>>].

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Session: The program session the student has been offered a position in. The sessions available depending on the program selected from the Program dropdown. For information about applying to programs and sessions, see Applying to programs [>>].

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Queue: The queue the student is assigned to for the selected program and session. The options available depend on the program selected from the Program dropdown. The queues available are those that are defined for the Program and have not passed their Close date.

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Program Status: After you select a program, a session, and a queue, this field displays the students status for the program. Note: You can only enroll students in the school if their program eligibility is Eligible and their queue status is Offered. For more information about calculating eligibility, see Calculating student eligibility [>>].

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Program override reason: If the student's status is not Offered or the student is not Eligible for the program, and you have the necessary permission to override the eligibility criteria specify an override reason.

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Additional Override Details: If you override the program status, you can specify additional information about your reasons.

4

Confirm or adjust Projected Enrollment for Planning Calendar information, which includes [Figure 111]:

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Zoned school (projected): [>>]PowerSchool SMS displays this school after you have set the Start date, Entry status, and Grade level and clicked Apply [see Student Demographics: Overview >>]. Note: Displays the school the student is projected to attend in the next school year for this school of enrollment. This value is based on the year-end transfer method used by the district. See Set up address validation for Next-Year Prep [>>]

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Requested school: [>>]

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If Program Management controls the planning calendar requested school for this program and the student is not in a graduating grade for this school, this field displays the student's projected school for this school enrollment.

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If Program Management does not control the planning calendar school for this program or program management does control this value and the student is in a graduating grade for this school, if the student will attend a school other than their zoned school, select the school the student will attend in the next year for this school enrollment.

Note: If the student will no longer attend this school of enrollment (for example, they were attending an Advanced Math program at this school and do not plan to continue), set their Requested School value to None. During the Next-Year Preparation process, the student will be withdrawn from the school and a new enrollment record will not be created. For more information about setting the Planning Calendar ‘Requested School' controlled by program management option, see Setting Planning Calendar options [>>]

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Projected grade level: Displays the student's projected grade for this school of enrollment [see Projected grade levels >>]. Notes:

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For active student enrollments in districts that have PowerSchool SMS schools only (i.e., no schools using Win School or Mac School), Projected Enrollment for Planning Calendar displays.

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An active enrollment is an enrollment record with a status type of entry or re-entry (status types are defined in the Status Code setup list) that does not have a corresponding withdrawal record when the date of the enrollment record is on or before the district active calendar end date.

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Projected Enrollment for Planning Calendar does not appear until the student is enrolled in at least one school. When you enroll a student into their first school, apply the changes and then edit their enrollment to set the project enrollment for the planning calendar.

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Click OK.

The student is enrolled in the school and automatically assigned to the specified program.

Figure 110: Program Management

Figure 111: Projected enrollment for planning calendar

The program associated with the enrollment will not continue in the next active year (i.e., it has an end date within the current active year)

A planning calendar is created, but program sessions for the program associated with the enrollment are not available in the planning calendar.

The school the student wants to attend controls enrollment and the student is not already enrolled in that school. (The student must apply to a program at the controlled-enrollment school, be offered a position in the program, and enroll in the school).

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