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Working with inactive students

In general, the students you view in PowerSchool SMS are active, that is, a student is who is currently enrolled in the school with which you are working. PowerSchool SMS classifies a student as inactive if that student:

As a School Administrator, you may need to view both active and inactive students; for example, to schedule students into classes for the coming school year. While by default PowerSchool SMS displays only active students, when you are signed in as a School Administrator, you can set the system to display inactive students as well, both Incoming and Withdrawn types. You need only do this once since these settings persist even after you sign in and out.PowerSchool SMS displays an inactive student's record name ingrayitalics [Figure 53].

Figure 53: Inactive student display

To view inactive and active students [You can do this if your role is School Administrator.SA]:

On a page where a grid of students is displayed, ensure that Incoming Students and/or Withdrawn Students (Current Year) is selected [Figure 39]. PowerSchool SMS adds inactive students to the grid as appropriate.

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You can toggle the display of inactive students on and off by clicking the check box again.

Edit records for students from past years

The Past Years' Student search enables a secondary School Administrator at the most recent school in which a student was enrolled (and not the active enrollment) to view a student who withdrew or graduated from the school in a past year(s) (a District Administrator sets the specific number of years in the past on the General Preferences page).

As a School Administrator, you can make changes to the inactive student's demographic information [>>], print the student's transcript, and work with associated cTools [>>] pages. With additional permissions [Table 7], you can also edit historical and enrollment information [>>], and work with the student's Academic Plan.

To find and edit inactive students from past years: You can do this if your role is School Administrator.[SA]

1

In the Search menu, click Past Years' Students. The Inactive Student Search (Past Years) page appears.

2

Follow the same procedure as an advanced student search [>>].

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To print a student's historical transcript [>>], in the search results, select the student(s) and in the Reports menu click Student Transcript by Year... or Student Transcript by Subject Area...

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To change past year historical information, in the control bar on the Student Demographics page, click Historical.

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To change past year enrollment information, in the control bar on the Student Demographics page, click Enrollments [>>].

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To change a past year student's Academic Plan, in the control bar on the Student Demographics page, click Academic Plan.

Note: To access enrollment, historical, and academic plan records for past year students, you must have two permissions set [Table 7]

Table 7 Permissions pertaining to inactive students

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