Open topic with navigation
Adding schools
You need to identify basic information about every school in the district.Add schools when you set up PowerSchool SMS or when a school starts using PowerSchool SMS for the first time. Later, you can change a school's information, delete the school, or purge its data.
Before you add a school to PowerSchool SMS, the school must be registered; that is, you must update PowerSchool SMS with the appropriate registration information. For more information, see Adding a school Registration Key [>>]
To add schools to a district, you must sign in as a District Administrator. After schools are added to PowerSchool SMS, you can sign in to a school as a School Administrator.
Table 53: Permissions required to set up school information
|
To
|
You need this permission
|
Set to
|
Detail
|
|
Add a school to a district
|
Schools>Add School
|
Yes
|
[>>]
|
|
Delete a school from the district
|
Schools>Delete School
|
Yes
|
[>>]
|
|
Purge school information
|
Schools>Purge School
|
Yes
|
[>>]
|
By default, the District Administrator role has all the permissions required to set up school information and the School Administrator role has all the permissions to view the school information. For more information about user permissions, see Permissions catalog [>>].
Adding a school
Before you add schools to PowerSchool SMS, complete the following tasks:
|
2
|
Ensure there are appropriate items in the School Category setup list so that you can choose a school category when you add a school. For more information about Setup Lists, see Ensure consistent data [>>]. |
|
1
|
In the School, click School Info. The School Info page appears. |
|
2
|
From the Actions menu, click Add.The Add School page appears. |
|
3
|
Under Basics information, enter the information which includes: |
|
=
|
School Number: Enter a unique school number. School numbers are usually defined by the district or state. |
|
=
|
School Name: Enter the school's full name. |
|
=
|
License Number: Enter the school's License Number as it appears on your Registration Key. |
|
=
|
School Category: Select a School Category, such as Elementary School or Middle School. The options available will vary, depending on how your district is set up. |
|
=
|
School Email: Enter an email address for the school. |
|
=
|
Graduation Grade: Select the grade at which this school graduates its students. For example, a high school typically graduates students in Grade 12. |
|
4
|
Under Phone Numbers, enter the place (Home or Work), the complete number including a dialing prefix and extension. Select whether Listed or Unlisted, and the type of device (phone, fax, cellular, or pager). |
|
5
|
Under Address, enterthe school's address, including City, State, Zip Code, County and Country |
|
6
|
Under Extended Information, enter the information, which includes: |
|
=
|
School Year: Enter the start and end dates of the current school year. |
|
=
|
District Number: Enter the number of the district in which this school resides. |
|
=
|
District Type: Enter the type of district. |
|
=
|
Organization Number: Enter the organization number. |
|
=
|
School Days: Select Instructional Days and Non-Instructional Days. |
|
=
|
Lunch Eligibility: Select Free Lunch or Reduced Lunch or both. |
|
=
|
Year End: Select if this school can graduate students. For example, High Schools in your district graduate students. |
|
7
|
Under Contacts, enter the contact information for the principal, school technical contact, and demographics contact, which includes: |
|
=
|
Title: Enter the contact's title, such as Mr, Mrs, Miss, or Ms. |
|
=
|
Last Name: Enter the contact's last name. |
|
=
|
First Name: Enter the contact's first name. |
|
=
|
Middle Name: If applicable, enter the contact's middle name. |
|
=
|
Email: Enter the contact's email address. |
|
=
|
Phone Numbers: Enter the contact's main phone number. This phone number might be different from the school's main phone number. |
|
8
|
Under Comment, enter any comments. |
Accessing new schools
After you add a school, no one can sign in to it immediately. You first need to create a specific role, user account, and staff record for the school administrator of the new school.
|
1
|
Create a school administrator role for the school [>>]. |
|
2
|
Create a user account for the person who is the school administrator [>>]. |
|
3
|
Assign the school administrator role to the user account of the person who is the school administrator. |
|
4
|
Create a staff record for the person who is the school administrator [>>]. |
|
5
|
Assign the staff record to the school [>>]. Note: Select staff records that do not contain (X) next to their name which indicates a duplicate record. |
The user can now log on to the school as the school administrator.
Setting up other school users
To sign in, the user must have a user account with a role for the school, plus a staff record for the school.
To allow users to sign in to the new school:
|
=
|
Create a school role for each type of user, such as Teacher or School Secretary. As a District Administrator, you can do this by default. If you want a School Administrator to do this, change the School Administrator role so that the User Roles permission is set to Edit or Delete see Role permissions [>>]. |
|
=
|
Create a user account for each person, and assign the person a role at the school. The district administrator can do this by default. If you want the school administrator to do this, change the school administrator role so the User Accounts permission is set to Edit or Delete [>>]. |
|
=
|
Create a staff record for each person at the school, and assign the staff record to the school see Staff Demographics record [>>]. Either the district administrator or the school administrator can do this. |
Changing school information
Important Note: Do not use this procedure to change school names or numbers. If you need to change a school name or number, you must enter a new registration key. For assistance, contact Technical Support [>>].
|
1
|
In the School menu, click School Info. The School Info page appears. |
|
2
|
Click the school name. The School Info Detail page appears. |
|
3
|
Click Edit to modify basic information about a school. The Schools page appears. |
Adding cities to a school
If the district preference to limit cities for student and contact addresses is set to Yes , then you can select which cities are available to a particular school on the School Info Detail page.
|
1
|
In the School menu, click School Info. The School Info page appears. |
|
2
|
Select the school you want to edit. The School Info Details page appears. |
|
3
|
Under Cities Associated with School, select the cities you want from the Available list and move them to the Selected list. |
Deleting schools
Deleting a school from the district removes its profile and its school-owned data from the district database. Important Note: Do not delete a school unless you are sure that you no longer need the school in PowerSchool SMS.
|
1
|
In the School menu, click School Info. The School Info page appears. |
|
2
|
Select the schools that you want to remove from the district database. |
|
3
|
From the Actions menu, click Delete. |
www.powerschool.com
Tel: 866-434-6276
Email: smssupport@powerschool.com
Copyright 2015-2016 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. All trademarks are either owned or licensed by PowerSchool Group LLC and/or its affiliates.
