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User accounts

For a person to have access to a school's PowerSchool SMS system, that person must have a user account on the system. A user account consists of a user ID, matching password, and one or more associated roles [>>]. For a user account to operate, it must also have an associated staff record [>>].

Typically, each person has one user account. Since one user account can have more than one role, the user can switch between the roles within the account depending on the task at hand [>>]. At a school, we recommend that every staff member have a user account.

Note: If your district uses Active Directory, refer to the Directory Integrator Guide for more information about working with roles, accounts, and staff records.

By default, a School Administrator can view the configuration of user accounts; a District Administrator can set up and adjust a user account [>>].

To view a user account [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

In the Admin menu, click District Setup. The District Setup page appears.

2

Under Users and Security, click Accounts. The Accounts page appears [Figure 277].

3

Search for user accounts using Last name and/or First name and the Search button. PowerSchool SMS displays matching user accounts on the page.

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This page displays all user accounts the scope of which include the school. Note: If duplicate records exist, an (X) displays by the name of the staff in the duplicate record [Figure 278].

Figure 277: Accounts page

Figure 278: Duplicate record

Table 49: Permissions pertaining to user account viewing

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