| Scheduling > Common scheduling tasks > Changing a student's class assignments

Changing a student's class assignments

[Applies to elementary [>>] and secondary [>>] school scheduling.]

Once student schedules are created in PowerSchool SMS, the School Administrator can change a student's class assignments and assign the student to other classes, such as for specialty subjects that PowerSchool SMS might not have automatically assigned.

Typically, the School Administrator makes these changes in the Planning Calendar, [>>] that is, before the school term starts. However, once school has started, school staff can make the changes in the Active Calendar.

To change a student's class assignments: [SA]

Figure 146: Student Schedule page

A Prev | Next: When the administrator opens more than one student's schedule, this enables him or her to switch to another student's schedule.
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Note: In the Active Calendar [>>], if the administrator transfers a student to another class with Changes Effective set to First Day of School, the class change is deleted and PowerSchool SMS reassigns the student to the auto-generated class (except if both classes belong to the same subject; in which case the administrator must explicitly reassign the student). The administrator can ensure that PowerSchool SMS does not delete such a class change by setting Changes Effective to the date of the second day of school. This might, however, affect grading and attendance calculations for the school. In the Planning Calendar, if the administrator sets Changes Effective to First Day of School, PowerSchool SMS recreates manually dropped classes in the student's schedules.

Adjusting class assignments during the year

During the school year (that is, in the Active Calendar [>>]), the School Administrator and other staff at a school can assign one or more students to a class, transfer students from one class to another, or just drop students from a class. Examples of a need to adjust class assignments include:

= A walk-in student needs to be assigned to a class.
= A group of students taking Music for the first half of the year switch to Art for the second half.
= A student no longer needs a resources service part way through the year.

Staff can use the student's schedule [>>] or a class roster to affect a class assignment change.

To assign one or more students to a class roster:[SS, SA]
To transfer one or more students from a class: [SS, SA]
To drop one or more students from a class:[SS, SA]
To assign one or more students to more than one class: [SS, SA]

Transferring an elementary student from one homeroom to another

During the year (that is, in the Active Calendar [>>]), the School Administrator and other staff at a school can transfer a student from one homeroom to another. (In elementary scheduling [>>], every student must be assigned to a homeroom [>>].) While a staff member can change a student's homeroom on that student's record [see >>], transferring the student from a homeroom roster provides detailed information, including gender and ethnic category.

Note: The administrator can transfer a student to a homeroom in another school. The grade levels offered or not offered at that school have no effect on the transfer.

To transfer one or more students to another homeroom: [T, SS, SA]

Figure 147: Transfer Homeroom page

A Total: Indicates the total number of students assigned to the homeroom. An exclamation mark (!) indicates that the homeroom is at capacity.
B Ethnic Categories: Subtotals that indicates the number of students in each category.
To assign one or more students to a homeroom:

Viewing student schedule changes

A student's schedule displays the student's schedule as of the end of the school year. The School Administrator can view each change made to a student's schedule during the year and its effective date. To be displayed, the change must take place over time; for example, a class added and dropped on the same day is not recorded as a change.

Note: A students Schedule Change History is only available in the Active Calendar [>>]. Note: For any change to the student's Grade or Homeroom Change History, PowerSchool SMS records under Last Updated By the name of the user who recorded the change (if PowerSchool SMS made the change, the field is left blank).

To view a history of a student's schedule changes: [SA]

Figure 148: Schedule Change History page

A Class Change History: On this page, PowerSchool SMS displays change histories appear in three sections: Grade and Homeroom Change History, Class Change History, and Subject Exception History.
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