| Year end

Year end

Typically several months before the school year ends, District and School Administrators begin setting up their PowerSchool SMS system to move current year student and system information over to the next school year. Extensive planning and preparation by both the District Administrator and School Administrators takes place—tasks collectively known as next-year preparation (NYP) [>>].

As the school year comes to an end, School Administrators prepare the information in their Active and Planning Calendars [>>] so that the District Administrator can initiate Year-End Processing [>>]. Year-End Processing converts the Planning Calendars to Active Calendars and stores the information that was in the previous year's Active Calendars in the Historical database. After Year-End Processing is complete, administrators take care of several follow-up tasks [>>].

The complete year-end sequence of tasks is as follows:

Next-year preparation [>>]

District Administrator	School Administrator(s)
1. Configure student enrollment settings [>>]
2. Ensure that students will be assigned to the appropriate school [>>]
3. Override a student's year-end transfer mapping [>>]
4. Create and configure the district Planning Calendar [>>]
	5. Define the school Planning Calendar [>>]
	6. Adjust student enrollment [>>]
	7. Select a planning schedule [secondary school] [>>]

Year-End Processing [>>]

District Administrator	School Administrator(s)
	1. Preparing for Year-End Processing [school] [>>]
	2. Declare YEP preparation complete [>>]
3. Preparing for Year-End Processing [district] [>>]
4. Running PowerSchool SMS Year-End Processing [>>]
5. Post-processing tasks [>>]

Year-end follow-up [>>]

District Administrator	School Administrator(s)
	1. GPA adjustments after Year-End Processing [>>]
2. Resynchronize SIF after Year-End Processing [>>]
3. Connecting to the Historical Database [>>]

Notes:

Year-end processing can also be run manually [>>].

On a system converted to Permanent Record some of the navigation described in this section may differ from a standard system (that is, non-Permanent Record). For help with these differences, refer to Summary of changes after the conversion to PR [>>]

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Email: smssupport@powerschool.com