Open topic with navigation

Ensure students are assigned a geocode [Geocode Map method only]

On a system that uses the Geocode Map [>>] as its year-end transfer method, you need to ensure that every student is assigned a geocode. This enables PowerSchool SMS to transfer each student to the appropriate school. Note: On a system that uses Automatic Address Validation, where address ranges and geocodes are entered at the district, PowerSchool SMS assigns geocodes automatically—you cannot assign geocodes. Refer to About Address Validation [>>].

To identify students who do not have a geocode assigned [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

Using a detailed student search page [>>], create a search using the following criteria:

=

Field: "Geocode (Planning)"

=

Operator: "Equals"

=

Value: "N/A"

2

Click Search. PowerSchool SMS displays a list of students who do not have a geocode assigned.

3

For each student, assign a geocode [>>].

=

Or print the list of students for future reference (in the Actions menu, click Print).

To assign a student a geocode [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

View the student's record. The Student Demographics page appears.

2

On the Address/Phone tab, under Addresses, under Geocodes, for Planning Calendar, select a geocode.

3

Click OK.

To assign a geocode to one or more students [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

Select one or more students in a list of students.

=

For example, in a list of Student Search results [>>].

2

In the Actions menu, click Assign > Values. The Assign Values popup page appears.

3

For Assign Field, select "Geocode (Planning)".

4

For New Value, select the geocode to assign.

5

Click Add to List.

6

Click OK. A dialog appears asking you to confirm the changes.

7

Click OK. A dialog appears that confirms that PowerSchool SMS has made the changes.

8

Click OK. PowerSchool SMS assigns the geocode to the selected students.

=

If PowerSchool SMS fails to assign the geocode to one or more of the selected students, it saves a list of the those students. You can view this list on the Quick Search page [>>].

www.powerschool.com
Tel: 866-434-6276
Email: smssupport@powerschool.com

Copyright 2015-2016 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. All trademarks are either owned or licensed by PowerSchool Group LLC and/or its affiliates.