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Defining scheduling groups

[Applies to elementary [>>] and secondary [>>] school scheduling.]

A scheduling group is a group of students that follow the same bell schedule [>>] and meeting patterns [>>]. In a secondary school, a scheduling group, in addition to following the same bell schedule and meeting patterns, also uses the same term set [>>] and term dates. As a School Administrator, you can use a scheduling group to assemble different types of classes. For example, you can create a homeroom bell schedule with only A.M. and P.M. blocks and a class bell schedule that covers a six period day.

At an elementary school, by default, a PowerSchool SMS system has only two scheduling groups: one for homerooms and one for classes [>>]. You can change these default groups. At a secondary school, you can add more types of scheduling groups, each with its own term set, term dates, bell schedules and meeting patterns. For example, you could set up scheduling groups by grades, such as a Junior group for grades 9 and 10, and a Senior group for grades 11 and 12, or scheduling groups by programs, such as an Accelerated group for the Advance Placement and Honors classes, and a Regular group for the regular classes, or set up a separate scheduling group with a different bell schedule for double-block classes. Later, when you set up term sets and term dates, you can define the start and end dates of each term for each scheduling group.

To work with a scheduling group: You can do this if your role is School Administrator.[SA]

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In the Admin menu, click Scheduling. The Scheduling page appears.

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Click Scheduling Groups. The Scheduling Groups page appears.

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In the Scheduling Group Name column click a group's name to edit it. The Edit Group page appears.

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Or select the group and from the Actions menu, select Edit Groups....

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To create a new scheduling group, in the Actions menu select Add Group....

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To delete a scheduling group, select the group and in the Actions menu select Delete Group. Deleting a group also deletes its bell schedules and meeting patterns. The administrator cannot delete a group that is specified as a default scheduling group or is assigned to any classes.

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Enter or change the group's Name, Code, or Description.

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Click OK.

Note: For data mapping [>>], the bell schedule must be the same in all scheduling groups, that is, the period codes and period start and end times must be the same. You can create different meeting patterns based on the bell schedules to accommodate different class types.

Default scheduling group assignment—elementary schools

As an elementary School Administrator, when you create a new homeroom or class, PowerSchool SMS automatically assigns it to a scheduling group. By default, PowerSchool SMS assigns a homeroom to the homeroom scheduling group and a class to the classes scheduling group. You can change this default assignment. For example, you may want to assign all homerooms and classes to the same scheduling group. Note: A change to the default assignment only affects classes or homerooms created thereafter.

To change the default scheduling group assignment at an elementary school: You can do this if your role is School Administrator.[SA]

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In the Admin menu, click Scheduling. The Scheduling page appears.

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Click Scheduling Defaults. The Scheduling Defaults page appears.

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To change the default scheduling group for homerooms , select a scheduling group from For homerooms.

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To change the default scheduling group for classes , select a scheduling group from For classes.

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Click OK.

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