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Enrollment/Program Queues permissions

Permissions in this category pertain to student enrollment [>>]. These permissions include:

Apply Students to Other Locations permission

This permission control's a school-level user's ability to have a student apply for enrollment in a program [>>] at another district school. For further information, refer to the Program Management Guide.

To have a student apply for a program at another district school:

1

Locate and view a student record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Profile. The Program Profile page appears.

3

From the Actions menu, select Apply to Program.

Or

1

Search for the student(s) [>>].

2

In the search results, select one or more students.

3

From the Actions menu, select Apply to Program.

Dependencies:

Settings:

Default settings by base role [>>]:

Calculate Eligibility permission

This permission controls the user's ability to calculate a student's eligibility for a program [>>] based on defined eligibility rules. For further information, refer to the PowerSchool SMS Program Management Guide.

To calculate a student's eligibility for a program:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Select the program.

3

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

4

Under Queues, in the # Applications column, click a number. The Manage Applicants page appears.

5

From the Actions menu, select Calculate Eligibility....

Dependencies:

Settings:

Default settings by base role [>>]:

Eligibility Summary permission

This permission controls the user's ability to view a student's eligibility status for a program [>>]. For further information, refer to the PowerSchool SMS Program Management Guide.

To view a student's eligibility status for a program:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Select the program.

3

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

4

Under Queues, in the # Applications column, click a number. The Manage Applicants page appears.

5

In the Eligibility Status column, click the link. The Eligibility Summary page appears.

Dependencies:

Settings:

Default settings by base role [>>]:

Home Hospital Instructor Override permission

This permission controls the user's ability to, when assigning an instructor to a student in a Home Hospital program at a school, override the district-defined number of students to whom a Home Hospital Instructor can provide services to at any given time.

To assign an instructor to a student in a Home Hospital program:

1

Locate and view the record [>>] of a student who is in a Home Hospital program. The Student Demographics page [>>] appears.

2

In the control bar, click Program Profile. The Program Profile page appears.

3

In the Program column, click the link. The Edit Program Details page appears.

4

In the Actions menu, select Add Instructional Information.

Dependencies: None

Settings:

Default settings by base role [>>]:

Miles from School permission

This permission controls the user's ability to set the maximum distance a student who has applied to a program can live from the location of that program. This Miles from School value can be used in eligibility rules. For further information, refer to the PowerSchool SMS Program Management Guide.

To set the distance a student can live from a program:

1

Locate and view the record [>>] of a student who is in a program. The Student Demographics page [>>] appears.

2

In the control bar, click Program Profile. The Program Profile page appears.

3

In the Program column, click the name of a program. The Program Details page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Profile - See Other Schools permission

This permission controls the user's ability to have a student apply to a program at any school in the district. For further information, refer to the PowerSchool SMS Program Management Guide.

To have a student apply to a program in a district school:

1

Locate and view the student's record [>>]. The Student Demographics page [>>] appears.

2

In the control bar, click Program Profile. The Program Profile page appears.

3

Select a program.

4

From the Actions menu, select Apply to Program....

Dependencies:

Settings:

Default settings by base role [>>]:

Program Queue - Applicants permission

This permission controls the user's ability to manage program applicants, including processing program applications, assigning students to queues, ranking applicants, and placing students in programs. For further information, refer to the PowerSchool SMS Program Management Guide.

To manage program applicants:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

5

Under Queues, in the # Applications column, click a number. The Manage Applicants page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Queue - Manage permission

This permission controls the user's ability to create, edit, copy, and delete applicant queues, as well as define queue eligibility rules. For further information, refer to the PowerSchool SMS Program Management Guide.

To manage program applicant queues:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Queue - Override Capacity permission

This permission controls the user's ability to override a program applicant queue's capacity. For further information, refer to the PowerSchool SMS Program Management Guide.

To override the capacity of a program applicant queue:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Queue - Override Rank permission

This permission controls the user's ability to override a program applicant's rank in a queue. For further information, refer to the PowerSchool SMS Program Management Guide.

To override a program applicant's rank in a queue:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

5

In the # Applications column, click the number of applicants. The Manage Applicants page appears.

6

Select an applicant.

7

From the Actions menu, select Override Rank.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Queue - Override Status permission

This permission controls the user's ability to override a program applicant's status in the queue of applicants; for example, "Waiting", or "Denied". For further information, refer to the PowerSchool SMS Program Management Guide.

To override a program applicant's status in a queue:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

5

In the # Applications column, click the number of applicants. The Manage Applicants page appears.

6

Select an applicant whose Queue status is "Waiting" or "Denied".

7

From the Actions menu, select Assign to Program.... A dialog appears.

8

Enter a reason for the override and click OK.

Dependencies: None

Settings:

Default settings by base role [>>]:

Program Queue - Ranking permission

This permission controls the user's ability to calculate a program applicant's rank in a queue. For further information, refer to the PowerSchool SMS Program Management Guide.

To calculate a program applicant's rank in a queue:

1

In the School menu, click Manage Programs. The Program Search page appears.

2

Search for the program.

=

Or click Display All Records.

3

Select the program.

4

From the Actions menu, select Manage Queues and Applicants. The Manage Queues page appears.

5

In the # Applications column, click the number of applicants. The Manage Applicants page appears.

6

Select an applicant.

7

From the Actions menu, select Calculate Rank.... The Calculate Ranks popup page appears.

Dependencies: None

Settings:

Default settings by base role [>>]:

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