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Subject exceptions

Using a subject exception, the School Administrator can schedule a student to a subject outside his or her peer grade level without removing that student from the classes automatically scheduled for the student's grade level. For example, for a Grade 3 student who is working at a Grade 4 level in Math, the administrator can assign the student to Math 4 within the Math 3 classroom. Note: A subject exception can affect grading [>>].

To assign a subject exception: You can do this if your role is School Administrator.[SA]

1

Open the student(s) schedule:

a

Click Student Search and use the Basic search [>>] to find the student(s).

b

Under Search Results, select the student(s).

c

From the Actions menu, select Open Student > Schedule. The Student Schedule page appears [Figure 139].

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Or on a student's Student Demographics page [>>], in the control bar, click Schedule.

2

Select the class to exempt.

3

From the Actions menu, select Add Subject Exception. The Add Subject Exception page appears.

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To remove a subject exception, select the exception.

4

For Subject, select the subject to assign in place of the current subject. The Change Options popup dialog appears.

5

Specify the Effective Date of the change and click OK.

6

Click OK. The Student Schedule page appears on which Chancery SMS identifies the exception.

To end a subject exception: You can do this if your role is School Administrator.[SA]

1

On the Student Schedule page [Figure 139], select the class that has the subject exception.

2

For Changes Effective, set the date on which any changes should take effect.

3

From the Actions menu, select End Subject Exception.... Chancery SMS displays the student's revised schedule and retains a record of the subject exception.

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Where the subject exception's end date is the same as its start date, Chancery SMS removes the subject exception indicator from the class.

Subject exceptions and grading

Typically, a student is graded [>>] for the classes that appear on the class roster to which he or she is assigned; for example, a student in Math 4 (Homeroom 4-A) is graded on the Math 4 (Homeroom 4-A) roster.

Where a subject exception is in place, the student is graded on the scheduled subject, not the exception; for example, where a Math 4 student has a subject exception for Math 5, in which the student receives Math 5 level instruction in the Math 4 classroom, the student is still in the Math 4 roster and is graded in that roster according to Math 4 skills and measures.

Thus, where the School Administrator wants a student to be graded strictly according to the instruction received, the administrator must set up that instruction as a separate class and room. For example, to have a student take Advanced Math 5 instead of regular Math 5 and receive that instruction in a different room, the administrator sets up Advanced Math 5 as a subject. Since Advanced Math 5 is a separate subject, that subject's unique skills and measures appear the report card.

Another option for the administrator is to set up a subject with distinct subject elements. All subject elements appear as electives on a student's report card and the teacher is able to record a grading for only the relevant element. For example, Music is a subject taught to all Grade 5 students, but the student takes the Choir subject element and not Band. The teacher in this case records a mark for Choir and records "N/A" for Band. All students in Band and Choir appear on the Music 5 roster.

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