The information fields on the Add/Edit Staff Demographics page include the following:
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Staff ID: The staff member's ID number. Typically, the format of this number conforms to a district standard. |
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User: A staff record must be associated with a user account on the Chancery SMS system [>>]. Caution: Once the user account is chosen and the staff record is saved, the user account cannot be changed. |
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Title, Last name, First name, Middle name, Generation, Preferred name: Chancery SMS automatically enters this information based on information in the user record, that is, the user account assigned to this staff record. When you create a staff record [>>], Chancery SMS enters this information when you click Apply. |
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Social security #: The person's Social Security Number (SSN). |
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Birthdate: The format is MM/DD/YYYY, for example, 06/29/1965. |
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Home school : The school to which the staff member is primarily posted. The home school determines which users can view this staff record. The home school is also significant in other areas of the system such as staff record displays and staff searches [>>]. |
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Work phone, Home phone, Email address: Chancery SMS automatically enters this information based on information in the user record, that is, the user account assigned to this staff record. When you create a staff record, Chancery SMS enters this information when you click Apply. |
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Emergency contact name: The staff member's emergency contact person. |
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Emergency contact number: The phone number for the staff member's emergency contact person. |
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Cellular phone: The staff member's cellular phone number. |
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Physical address: The staff member's physical address. |
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Mailing address: The staff member's mailing address. |
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License #: The number of the staff member's teaching license. |
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Licensure check: Indicates if it is necessary to confirm the teacher's license number, area of certification or specialty, state, and year/date of expiration. A District Administrator can customize the choices using a Staff Setup List [>>]. |
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Other staff number 1: An additional staff identification number, if needed. |
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Other staff number 2: An additional staff identification number, if needed. |
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% of full time status: The staff member's status as a full-time or part-time employee. |
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Hire date: The staff member's hire date in MM/DD/YYYY format. |
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Exit date: The staff member's exit date in MM/DD/YYYY format. |
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Position: The staff member's current position, such as administrator, teacher, teacher's aide. A District Administrator can customize the choices using a Staff Setup List [>>]. |
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Instr. services to English learners: The services this staff member can offer English language learners, such as specialized, normal, and so on. A District Administrator can customize the choices using a Staff Setup List [>>]. |
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Education level: The staff member's highest level of education. A District Administrator can customize the choices using a Staff Setup List [>>]. |
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Year degree earned: The year the staff member's most recent degree was granted in YYYY format. |
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Yrs prev. experience in district: The number of years of experience the staff member has in this district prior to the most recent hire date; for example, if a teacher worked for the district in the 2001–2002 and 2005–2006 school years, then left and came back in 2007 and is still working for the district, the value for this field would be two. |
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Yrs experience outside district: The number of years of experience the staff member has outside of this district. |
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Credentials: The staff member's record of academic achievements. Records the credential area, type, date earned, and date expired. Click Add Row to add an achievement. A District Administrator can customize the choices for Type and Area using a Staff Setup List [>>]. |
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Federal ethnic category: The staff member's Federal Ethic Category. The categories are provided. |
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Federal race categories: The staff member's race categories. Choose one or more categories by moving it from the Available Items list to the Selected Categories list. |
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Previous social security #, Previous license number, Previous last name, Previous first name, Previous middle name: The staff member's previous number or name, if he or she had one. |