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Defining honor rolls
[Applies to secondary schools only.]
Honor rolls should be set up by someone familiar with the relevant data and comfortable with the logical statements created by the eligibility control. Once the honor roll definition is created, other users can run the eligibility calculation and manage the resulting list of students.
To set up and use honor rolls, you need the following permissions:
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To
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You need this permission
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Set to
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Details
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Set up honor roll definitions, including defining eligibility criteria
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School Setup > Honor Roll Definitions
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Delete
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[>>]
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Manage honor rolls, including calculating honor rolls
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Grading > Honor Rolls
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Edit
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[>>]
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Assign students to honor rolls
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Grading > Honor Rolls
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Edit
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[>>]
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Assign ineligible students to honor rolls
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Student > Override Honor Rolls
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Yes
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[>>]
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Run the Honor Rolls Report
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Reports > Honor Roll Report
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View
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[>>]
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By default, school administrators can set up honor roll definitions, including eligibility rules. School administrators can also assign students to honor rolls and calculate honor rolls. Only school administrators have permission to override honor rolls.
School secretaries can view honor roll information, including honor roll definitions and students' honor roll status.
Creating Honor Roll definitions
Before you assign students to an honor roll, you must first define the honor rolls for your school. You can have multiple honor rolls. For example, you might create one honor roll for each grade level.
You can also create multiple honor rolls for each grade level. You might have an all "As" Honor Roll, an all "As" and "Bs" Honor Roll, an Academic Honor Roll, an All Courses Honor Roll, and so on.
Note: When you calculate eligibility for honor rolls, PowerSchool SMS looks at grades earned at the school that is running eligibility. So if a student is dual-enrolled in the district, only the grades he or she earned at the school that is running eligibility will be counted.
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In the Admin menu, click Grading. The Grading page appears. |
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Under Step 5, click Set Up Honor Rolls. The Honor Roll Definitions page appears. |
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To add an honor roll definition, click Add Honor Roll Definition from the Actions menu. The Add Honor Roll Definition page appears. |
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To edit an honor roll definition, click the honor roll definition name. The Add/Edit Honor Roll Definition page appears. The Edit Honor Roll Definition page appears. |
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To delete an honor roll definition, select the honor roll definition to delete. From the Actions menu, click Delete Honor Roll Definition. Click OK and skip the remaining steps. |
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Honor Roll Name - Enter the name of the honor roll. |
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Description - Enter a description of the honor roll. |
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Automatically assign eligible students - If you want the system to automatically assign all eligible students to the honor roll when eligibility is calculated, select this checkbox. |
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Under Honor Roll Eligibility [>>], to add a logical operator to define the relationships between statements, in the Eligibility Criteria list box, click the node below which you want to add the logical operator (e.g., click Criteria or another logical operator). Click AND or OR. |
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To add a criteria statement to the eligibility rule: |
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a
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From the Category dropdown, select the type of data to be added. |
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b
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Under Search By, from the first dropdown, select the field or function. |
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From the second dropdown, select the appropriate operator (e.g., equals, is in list). |
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In the third field, enter or select the appropriate value(s). |
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If additional Search By sets appear below the first set, repeat steps a-e for all sets. |
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To delete a criteria statement from the eligibility rule, in the Eligibility Criteria list box, click the statement to highlight it. Click Remove. |
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To move a statement to another location in the eligibility rule, Click and drag the statement to the new logical operator under which it belongs.
Note: Ensure that the cursor is directly on the operator before releasing. |
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To validate the rule, click Validate. |
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To save the rule and continue working, click Apply. |
Figure 219: Honor Roll
Configuring the Honor Roll Calculation Alert
By default, honor roll alerts are turned on. These alerts are sent to the user who ran the eligibility calculation.
You can turn off the Calculate Honor Roll alert or change its priority.
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In the Admin menu, click School Setup. The School Setup page appears. |
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Under School, click Alerts. The Alerts page appears. |
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Click Calculate Honor Rolls. Note: Depending on how many alerts you have, you might need to click Next to navigate to the next page. The Edit Alert page appears [Figure 220]. |
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Make the necessary changes. |
Figure 220: Edit Honor alerts
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You can do this if your role is School Administrator.[SA]