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Setting the default attendance code

You can specify a default attendance code for the school, that is, the code that PowerSchool SMS assigns to every student in every class and homeroom at the start of each day. You can set the default attendance code to one of the following:

Caution: Changing the default attendance code has a retroactive effect. If you change the default attendance code after attendance has been recorded, PowerSchool SMS changes all attendance codes that were used by default to the new default attendance code.

To set the default attendance code for a school [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click Attendance. The Attendance page appears.

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Note: Before setting the default attendance code, ensure that you have set up day types [>>].

2

Under Step 2, click Attendance Codes (setup list). The Attendance Codes (setup list) page appears.

3

Click Edit. The Default Settings page appears.

4

Set Present or Absent.

5

Click OK.

Table 30: Permissions pertaining to attendance code setup

Setting a default attendance code for a class or homeroom

Once you set a default attendance code for the school, you have the option of setting a different one for specific classes or homerooms; for example, in a school using Present as the default code might have an independent study class that uses Absent. When you change the default attendance code for a class or homeroom, PowerSchool SMS also changes the code associated with the relevant (Present/Absent/Tardy) quick-entry button for this class [>>]. The procedure differs by school and class type.

To set the default attendance code for an elementary school class [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click Scheduling. The Scheduling page appears.

2

Under Step 4, click Class Setup. The Class Setup page appears.

3

Find the class.

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Click Display All Records or search for a specific class.

4

Select the class's check box.

5

Under the Class Information panel, select a Default attendance code [Figure 101].

6

Click Save.

To set the default attendance code for a secondary school class [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click Scheduling. The Scheduling page appears.

2

Click Master Schedule. The Master Schedule page appears.

3

Find the class.

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Click Display All Records or search for a specific class.

4

Select the class's check box.

5

Under the Class Information panel, select a Default attendance code [Figure 101].

6

Click Save.

To set the default attendance code for a homeroom [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under School, click Homerooms. The Homerooms page appears [>>].

3

Select the homeroom check box.

4

In the Actions menu click Edit Homeroom.... The Edit Homeroom page appears.

5

Select a Default attendance code.

6

Click OK.

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