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Facility setup

In a school you must set up rooms [>>] in which to schedule classes and assign homerooms [>>]. Rooms may also be used for other tasks such as recording the location of student behavior incidents. A room is located in a building, which you must set up first [>>].

Table 36: Permissions pertaining to rooms

Building setup

A building can contain one or more rooms. A school can have one or more buildings. A building, and thus some or all of the rooms it contains, may be shared between two or more schools. In a shared building, some rooms may belong to one school while others are shared (for example, a band room or computer lab). Where a room is shared, you can specify when it is available to the school. Each school can give the same shared building a different name.

To set up a building [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under School, click Buildings and Rooms. The Buildings page appears.

3

In the Actions menu click Add Building.... The Edit Building page appears.

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To change the properties of an existing building, click the building's name or select the building and in the Actions menu click Edit Building....

4

On the Edit Building page, enter or change Information, which includes:

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Building no.: A short name for the building. This is the name PowerSchool SMS uses in lists across the system.

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Building name: A meaningful description; for example, "Main Building", "Sports Complex".

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Contact name: A person responsible for the use of the building, if such a person is designated.

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Maximum capacity: The maximum number of students that the building is permitted to hold.

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Physical address: The physical location of the building.

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Mailing address: The mailing address, if it is different than the Physical Address.

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Communication number: The telephone, pager, fax, or similar number of the main office in the building, of the Contact Name, of alternate contacts, or all of these. An email address is also acceptable.

5

Click OK.

You can delete a building. However, before doing so you must ensure that it contains no rooms.

To delete an existing building [You can do this if your role is School Administrator.SA]:

1

Ensure that the building has no rooms.

2

On the Buildings page, select the building.

3

In the Actions menu click Delete Building.

Room setup

Once you have a building set up in a school, you can add rooms to that building.

To set up a room:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under School, click Buildings and Rooms. The Buildings page appears with a list of buildings.

3

In the # Rooms column, click the number of rooms for the building in which the room is located. The Rooms page appears.

4

In the Actions menu click Add Room....

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To change the properties of a room in a building, click the room's name or select the room and in the Actions menu click Edit Room....

5

Enter or change Information, which includes:

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Room no.: A short name for the room. This is the name PowerSchool SMS uses in lists across the system.

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Room name: A meaningful description; for example, "Social Studies Classroom", "Biology Lab".

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Room type: Functional description, such as "Classroom", "Gymnasium", "Lecture hall", "Multi-purpose room".

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Optimal capacity: The optimal number of students for this room.

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Maximum capacity: The maximum number of students this room is permitted to hold.

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Can be scheduled: Indicates that this room is available for use by a class in the schedule.

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Allow (#) concurrent classes: Where the room can accommodate more than once class at the same time, specifies how many simultaneous classes are possible. Examples of such rooms include a gymnasium, a science lab, a library, and a trades shop.

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Wheelchair accessible: Indicates that a student in a wheelchair can get to and use the room.

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Communication number: The telephone, pager, fax, or similar number for the room or the main contact person for the room, of alternate contacts, or all of these. An email address is also acceptable.

6

Click OK.

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Or, to immediately add another room, click Save & Add.

You can delete a room. However, before doing so you must ensure that no class is assigned to it.

To delete a room [You can do this if your role is School Administrator.SA]:

1

Ensure that no class is assigned to the room.

2

Select the room.

3

In the Actions menu click Delete Room.

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