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Assigning attendance on a student roster

You can take attendance for a roster of students on the current date by assigning an attendance code to each student. When your attendance taking is complete you submit the record for storage in the system. You can save your record for later submission should you need to update attendance, such as for a student who is late rather than absent. Chancery SMS indicates that attendance needs to be taken on the My Classes home page [>>].

To take attendance:You can do this if your role is Teacher, School Secretary, or School Administrator.[T, SS, SA]

1

Open an Attendance page.

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For example, by clicking the attendance icon on the My Classes home page [>>].

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For example, by clicking Classes under CLASS in the control bar of the home page.

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For example, by clicking Homerooms under CLASS in the control bar of the home page.

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If the school attendance method is by class, ensure that the appropriate period is displayed [Figure 46] [].

2

Assign an attendance code to each student whose attendance status differs from the default.

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If necessary, select a school attendance code [>>] in the Code column.

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If the school attendance method is twice-daily, select AM or PM [Figure 48].

3

Click Submit.

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To save your work without submitting, in the Actions menu click Save.

Figure 46: Attendance taking for a roster

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B

Quick entry buttons: These buttons enable you to enter one of the three standard attendance types: Absent (A), Tardy (T), and Present (P). Click a code to assign it. You can change the code that is assigned to these buttons [>>].

C

Default attendance code: In this case, all students in this class/homeroom are considered Present until you assign them another code [see also Setting a default attendance code for a class or homeroom >>]

D

Code: Enables you to assign one of the school's attendance codes [>>] or one of the standard attendance codes.

E

Min. Abs.: The number of minutes late or absent (if the school records this).

F

Comment: Click in the column to enter a comment, or select the student.

G

Comment: To view a comment, move the cursor over the note icon.

H

Submit: Records this attendance record in the system.

I

Submit & Logoff: Records this attendance record in the system and logs you off the system [>>].

Figure 47: Once-daily attendance taking

Figure 48: Twice-daily attendance taking

Figure 49: Class attendance taking

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