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Setting up GPA/Class Rank Reporting Terms

Overview

GPA/Class reporting terms enable schools to produce GPAs and class ranks for district-defined time periods.

Note: It is not mandatory to set up GPA/Class reporting terms; only set up reporting terms if you want to calculate GPAs and class ranks by term.

For detailed information about working with GPA/class rank by reporting terms and for school-level procedures, see About Grade Point Averages [>>].

Understanding GPA/Class Rank Reporting Terms

Schools can calculate student GPAs and class ranks for reporting terms specified by the district. A reporting term might be a semester, trimester, or some other time period, depending on district policy. If the district has set up GPA/class rank by reporting terms, when GPA calculations are run, the results include only the grades students earned in the district-defined time period. To use the GPA/class rank by reporting term functionality, the district creates setup list items to represent each GPA/class rank reporting term, and then the schools in the district assign these reporting terms to their report card grading periods.

In the example [Figure 293]:

Figure 293: Grading period

When the school runs GPA calculations, only the grades for grade item Semester in the DSTm01 reporting term are included in the calculation.

What Occurs When You Create GPA/Class Rank Reporting Terms

When you create reporting terms by populating the GPA/Class Rank Reporting Term setup list, the following changes occur in PowerSchool SMS:

Schools use this field to apply a GPA/class rank reporting term to report card grading periods. When the school runs GPA calculations, GPAs and class ranks are calculated to the end of the selected term only for the grade items in the associated grading period. For further information, see Understanding GPA/Class Rank Reporting Terms [>>].

term.

Figure 294: GPA/Class rank reporting term

Figure 295: Term GPA

About Term GPA Calculations

PowerSchool SMS provides two types of GPA calculations: End-of-term GPA and Cumulative-to-end-of-term GPA. Both are cross-school calculations; that is, when a student is enrolled in more than one school in the district, the calculations include the student's grades in all schools.

A cumulative-to-end-of-term GPA provides a snapshot of a student's GPA at the end of a GPA reporting term. This is useful if you want, for example, to compare a student's cumulative GPA at the end of Semester 1 with their cumulative GPA at the end of Semester 2.

As with end-of-term GPA calculations, future grades are not counted.

Setting up GPA/Class Rank Reporting Terms

To set up GPA/class rank reporting terms for your district, you need the following Setup List permission:

Table 54: Permissions

Adding or Editing GPA/Class Rank Reporting Term List Items

Caution: Keep the following in mind when editing or deleting GPA/class rank reporting terms:

GPA/class rank reporting term to the applicable grading periods and rerun the GPA calculations.

To add or edit items in the GPA/Class Rank Reporting Term setup listYou can do this if your role is District Administrator.[DA]

1

In the control bar, click District Setup in the Actions menu. The District Setup page appears.

2

Under District, click Setup Lists. The Setup Lists page appears.

3

Under School/District Data, click GPA/Class Rank Reporting Term. The GPA/Class Rank Reporting Term - Setup List page appears.

4

To add a GPA/Class rank reporting term, click Add. The Add/Edit List Items page appears.

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To edit a GPA/Class rank reporting term, click the GPA term. The Add/Edit List Items page appears. Note: Editing an existing GPA/class rank reporting term list item may change information on the Grading Period and Grading Period Set pages. After making any changes to GPA/Class Rank Reporting Term setup list items, ensure the data in the associated report card grading periods is still valid.

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To delete a GPA/Class rank reporting term, select the GPA /class rank reporting term and click OK. Skip the remaining steps. Caution: If you delete a GPA/class rank reporting term list item, all GPAs and class ranks calculated for that reporting term are also deleted and the reporting term for the associated grading periods is set to N/A. To continue calculating GPAs and class ranks by term, assign a new or different GPA/class rank reporting term to the applicable grading periods and rerun the GPA calculations. Note: You cannot delete a GPA/class rank reporting term if it is in use on the Historical Summary page.

5

Complete the information, which includes:

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Description: Enter a name for the GPA/class rank reporting term (e.g., Semester 1, Trimester 1).

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Short code: Enter a short code. This code is used in Term GPA on the student Historical page. Ensure the short code can easily be understood by other users.

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State Description: If applicable, enter a description for state reporting.

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State Short Code: If applicable, enter a short code for state reporting.

6

Click Return.The GPA/Class Rank Reporting Term - Setup List page appears.

7

Click OK.

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