| District setup > District calendar setup

District calendar setup

A district calendar is the foundation upon which other aspects of the district's setup and operation are laid out. In a PowerSchool SMS system, a district has three types of calendars [Figure 296]:

= Active Calendar [>>] : The calendar for the current district year.
= Planning Calendar [>>] : The calendar used to schedule and plan for the coming district year. At the end of the year, this calendar is converted to the Active Calendar. A school's Planning Calendar [>>] is derived from the district's.
= Historical calendar [>>] : A former Active Calendar for a past district year. The system can hold several historical calendars. For information about viewing the data in a historical calendar, contact Technical Support [see >>].

Figure 296: District Calendars page

Table 60: Permissions pertaining to the district Planning Calendar

To

You need this permission

Set to

Details

Create a district Planning Calendar

District > Define District Calendar

Yes

[>>]

Switch district calendars

District > Define District Calendar

Yes

[>>]

Managing a district's calendars

For the district's calendars, a District Administrator can adjust the calendar name and the date range covered by the calendar. A District Administrator can also create a new Planning Calendar and, if necessary, delete the Planning Calendar.

Caution: Once you create a district Planning Calendar, you cannot delete it.

Caution: On a newly installed PowerSchool SMS system, we recommend that the District Administrator set up all aspects of your system in the Active Calendar (such as schools, users, staff, and so on) before creating a Planning Calendar.

Note: When a District Administrator logs on to a newly set up PowerSchool SMS system, she must set up the default active calendar in order to use that system.

To manage a district's calendars [DA]:

Default district calendars

On a newly installed PowerSchool SMS system, or a system on which Year-End Processing has just been run [>>], PowerSchool SMS automatically creates district calendars. The District Administrator reviews and perhaps adjusts the names and date ranges of these default calendars.

If at least one school had an Active Calendar before YEP was run, PowerSchool SMSautomatically creates a district Active Calendar for the current year as follows:

= District Calendar Name: The year of the Start date, followed by a hyphen, followed by the year after the Start date. For example, if the start date is "08/10/2009", the name is "2009-2010".
= Start: The earliest start date of the active calendars of all the district schools using the system.
= End: The latest end date of the active calendars of all of the district schools using the system.

If at least one school had a school Planning Calendar before YEP was run, PowerSchool SMSautomatically creates a district Planning Calendar for the next year as follows:

= District Calendar Name: The year of the start date, followed by a hyphen, followed by the year after the Start date. For example, if the Start date is "08/10/2009", the name is "2009-2010".
= Start: The day after the end date of the active calendar.
= End: 364 days after the start date.

If the district had historical data before running YEP, PowerSchool SMS creates the appropriate historical calendars for past years as follows:

= District Calendar Name: The year of the start date, followed by a hyphen, followed by the year after the Start date. For example, if the Start date is "08/10/2009", the name is "2009-2010".
= Start: The earliest start date of the historical calendars of all the district schools using the system.
= End: The latest end date of the historical calendars of all the district schools using the system.


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