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Creating address exceptions

If you know ahead of time that a student is requesting enrollment at an out-of-zone school, you can create and approve address exceptions prior to the student enrolling in the school. For example, if the district has a list of students who are to be enrolled in a magnet school, the district can create and approve address exceptions for those students so their enrollments can be processed when the school enrolls them.

Note: In addition to having appropriate permissions, on the General Preferences page, make sure Require district approval for address exceptions is selected.

To add an address exceptionYou can do this if your role is District Administrator.[DA]

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In the Admin menu, click District Setup. The District Setup page appears.

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Under District, click Address Exceptions. The Address Exceptions page appears.

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To add an Address Exception, from the Actions menu, click Add Exception. Note: If the Actions menu is not available, make sure Require district approval for address exceptions is selected on the General Preferences page.

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To delete an Address Exception, under Student Address Exceptions, select one or more exceptions. From the Actions menu, click Delete Exceptions and skip the remaining steps. Notes:

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If you delete an address exception approval from the active calendar and a student is enrolled in the out-of-zone school, the student is not withdrawn from the school.

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If you delete an address exception approval from the planning calendar after the Next-Year Preparation nightly process has enrolled the student in the out-of-zone school, the next time the nightly process runs, the student is withdrawn from the out-of-zone school and enrolled in their zoned school.

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If you are adding an address exception, search for the students you want to add an exception for.

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In the Search Results, select one or more students.

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Under Address Exception [Figure 311], enter information, which includes:

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Status: The status of the student's address exception; Approved, Pending, or Rejected.

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Requested school: The school in which the student has requested enrollment.

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Exception reason: The reason for the address exception.

Note: The student can only be enrolled in the requested school if their address exception is set to Approved.

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Click OK.

Figure 311: Address exceptions

Approved: The student can enroll in the out-of-zone school.

Pending: The district has not yet approved or rejected the request.

Rejected: The student cannot enroll in the out-of-zone school.

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