| Year end > Year-End Processing > Running PowerSchool SMS Year-End Processing

Running PowerSchool SMS Year-End Processing

When the District Administrator starts Year-End Processing [>>], PowerSchool SMS runs a series of pre-programmed tasks which include large-scale changes to the information stored in the system. The District Administrator cannot stop this process nor undo the results once the process is complete. Caution: Before running Year-End Processing, ensure that all nightly processes are complete and up-to-date. If a user makes a change to information that PowerSchool SMS has not subjected to the nightly process, the change could adversely affect Year-End Processing; for example, a change to a student behavior record or period attendance values can result in an incorrect attendance calculation.

The District Administrator has two options as to how to run Year-End Processing:

= Run Year-End Processing as a single process: PowerSchool SMS runs the process until elementary and secondary historical records are created and final processing is complete. If PowerSchool SMS fails to complete the process, the District Administrator can restore the database from the backup created beforehand.
= Suspend Year-End Processing: PowerSchool SMS runs the process but pauses after it creates the elementary historical record and again after creating the secondary historical record. These pauses enable the administrator to back up data. To enable PowerSchool SMS to continue, click Continue Processing. If PowerSchool SMS fails to complete a stage of the process, the District Administrator can restore the database from the last backup and carry on from that point. For detailed information, refer to the PowerSchool SMS Manual Year-End Processing Technical Bulletin.

If Year-End Processing fails, the District Administrator can restore the database from the last backup.

When PowerSchool SMS commences Year-End Processing, it begins by doing the following:

= Locks down the system against changes by users. Only system users who have permission to run Year-End Processing (typically, District Administrators) can sign in. Signed in users can only view the Year‑End Processing Event Log page.
= Completes any tasks in progress in the Task Manager, disables scheduled tasks, and deletes any one-off tasks (such as scheduled, non-recurring reports).
= Backs up the active database. To back up the database, PowerSchool SMS uses the same process as any SQL Server backup to a remote shared folder. Before actually starting Year‑End Processing, PowerSchool SMS asks the administrator to identify a folder in which to store the backup.
= Copies the active database to the Historical Database shell [>>].
= Runs the Update_Next_Year_Students nightly process, which adjusts enrollment records based on changes to student status made during the day that Year‑End Processing is run.

During Year-End Processing, PowerSchool SMS adjusts the information in the database to support the conversion of the Planning Calendar to the Active Calendar. Refer to Information adjustment during Year-End Processing [>>].

When PowerSchool SMS has completed adjusting the information stored in the system [>>] and nears completion of Year-End Processing it does the following as its final tasks:

= Converts the Active Calendar to the Historical Calendar.
= Converts the Planning Calendar to the Active Calendar.
= Enables any disabled scheduled tasks.
= Unlocks the system against changes by system users.

Table 72: Permissions pertaining to performing Year-End Processing

To

You need this permission

Set to

Details

Delete schools

School Specific Pages > Delete Schools

Yes

[>>]

Run Year‑End Processing

District > Perform Year‑End Processing

Yes

[>>]

To run Year‑End Processing [DA]:

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com