| Appendices > Permissions catalog > Schools permissions

Schools permissions

Permissions in this category pertain to setting up schools in the district [see District setup >>] [see District setup >>]. The permissions include:

= Add School permission [>>]
= Data Mapping permission [>>]
= Delete Schools permission [>>]
= Purge School Data permission [>>]
= School Basics, Contact and Comment permission [>>]

Add School permission

This permission controls the user’s ability to add one or more schools to the district [see District setup >>].

To add a school to the district:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Schools, click Schools. The School Info page appears.
3 In the Actions menu, click Add.... The Add School page appears.

Dependencies:

= For this permission’s Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be Edit.

Settings:

= Yes: The user can add a school to the district.
= No: The user is unable to add a school to the district.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Data Mapping permission

This permission controls the user’s ability to have PowerSchool SMS map data for a specific school.

To have PowerSchool SMS map data for a school:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Tools, click Data Mapping. The Data Mapping page appears.
3 Select one or more schools.
4 In the Actions menu, click Map Data.
= Or click Map Data.

Dependencies: None

Settings:

= Yes: The user can have PowerSchool SMS map data for a schools
= No: The user is unable to map data. On the District Setup page, PowerSchool SMS does not display the Data Mapping link.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: Yes
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Delete Schools permission

This permission controls the user’s ability to delete a school from the district [see District setup >>].

To delete a school from the district:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Schools, click Schools. The School Info page appears.
3 Select one or more schools.
4 In the Actions menu, click Delete.... The Delete School page appears.

Dependencies:

= For this permission’s Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be View or Edit.

Settings:

= Yes: The user can delete a school.
= No: The user cannot delete a school.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Purge School Data permission

This permission controls the user’s ability to purge a school and its information from the system.

To purge a school from the system:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Schools, click Schools. The School Info page appears.
3 Select one or more schools.
4 In the Actions menu, click Purge.... The Purge School page appears.

Dependencies:

= For this permission’s Yes setting to have an effect, the setting for the School Basics, Contact and Comment permission [>>] must be View or Edit.

Settings:

= Yes: The user can purge a school.
= No: The user cannot purge a school.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

Schedule Data Mapping permission

This permission controls the user’s ability to schedule a specific or recurring time for PowerSchool SMS to map data for all district schools at once .

To schedule data mapping:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Tools, click Schedule Data Mapping. The Schedule Data Mapping page appears.

Dependencies: None

Settings:

= Yes: The user can schedule data mapping.
= No: The user cannot schedule data mapping. On the District Setup page, PowerSchool SMS does not display the Schedule Data Mapping link.

Default settings by base role [>>]:

= District Administrator: Yes
= School Administrator: No
= School Counselor: No
= School Secretary: No
= Teacher: No
= School Health Professional: No
= District Health Professional: No

School Basics, Contact and Comment permission

This permission controls the user’s ability to work with information about schools.

To work with information on schools:

1 In the Admin menu, click District Setup. The District Setup page appears.
2 Under Schools, click Schools. The School Info page appears.

Dependencies:

= This permission’s setting affects three other permissions: Add School permission [>>], Purge School Data permission [>>], and Delete Schools permission [>>].

Settings:

= Edit: The user can work with basic information about a school.
= View: The user can view but not change basic information about a school.
= None: The user does not have access to information about a school. On the District Setup page, PowerSchool SMS displays the Schools link, however if the user click it PowerSchool SMS displays a "no access" message.

Default settings by base role [>>]:

= District Administrator: Edit
= School Administrator: Edit
= School Counselor: Edit
= School Secretary: None
= Teacher: None
= School Health Professional: View
= District Health Professional: View

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com