| Year end > Next-year preparation > Configure student enrollment settings > Configure student enrollment in a program’s sessions

Configure student enrollment in a program's sessions

During Year-End Processing [>>] on a system that employs program management [>>], PowerSchool SMS ends all program sessions at the end of the school year (a program session cannot cross calendar years). For each active program session, PowerSchool SMS creates a new program session in the Planning Calendar. The District Administrator configures if and how students who were enrolled in the active program session are enrolled in the new session.

To configure student enrollment in a program's sessions [DA]:

Option: Create session and roll students as participants

When this option is set, during the Update_Next_Year_Students nightly process, PowerSchool SMS creates a new session in the Planning Calendar and enrolls in the new session the active session participants. PowerSchool SMS also clears the student's calculated eligibility status. Exceptions include:

= A program participant in the graduating grade level for the school. PowerSchool SMS does not enroll this student in the school nor in the new program session.
= At a school that employs controlled enrollment, for each active session participant PowerSchool SMS creates an application for the new program session. The student's calculated eligibility status is cleared. The student must re-enroll in the school before they can be enrolled in the program.

Where the program controls enrollment at the school and district approval is required for out-of-zone enrollments and an approved address exception record is not entered in the Planning Calendar for this enrollment, PowerSchool SMS withdraws the student from the school and enrolls the student in the his or her zoned school [see Specifying a student's school of enrollment for the next year >>].

Where the program controls enrollment at the school and the district approves an address exception for an out-of-zone enrollment and that approved address exception record is recorded in the Planning Calendar for this enrollment, the student must apply to and be accepted into a controlled-enrollment program at the school. Then a School Administrator must enroll the student [>>].

Where the program does not control enrollment at the school and the student is enrolled in another program that controls enrollment at that school in the Planning Calendar, PowerSchool SMS creates a participant record for this program in the Planning Calendar. PowerSchool SMS keeps the student enrolled in the school and sets his or her grade level normally.

Where the program does not control enrollment at the school and the student is not enrolled in another program that controls enrollment at that school, PowerSchool SMS withdraws the student from the school and enrolls the student in his or her Zoned School.

Option: Create session and roll students as applicants

With this option set, PowerSchool SMS creates a new session in the Planning Calendar and for each active session participant creates an application for the new program.

Where the school controls enrollment and the student is not enrolled in another program that controls enrollment at that school, PowerSchool SMS withdraws the student from the school and enrolls the student in his or her zoned school. PowerSchool SMS also creates a program application record for the student, resets queue and eligibility status, and clears rank, rank weight, and preference settings.

Where the school does not control enrollment or the student is enrolled in another program that controls enrollment at that school, PowerSchool SMS keeps the student enrolled in his or her school. PowerSchool SMS also creates a program application record for the student, resets queue and eligibility status, and clears rank, rank weight, and preference settings.

Where the school does not control enrollment or the student is enrolled in another program that controls enrollment at that school and district approval is required for out-of-zone enrollments and an approved address exception record is not entered in the Planning Calendar for this enrollment, PowerSchool SMS withdraws the student from the school and enrolls the student in his or her zoned school. PowerSchool SMS also creates a program application record for the student, resets queue and eligibility status, and clears rank, rank weight, and preference settings. When the district approves the address exception, the next time the Update_Next_Year_Students nightly process runs , PowerSchool SMS withdraws the student from the zoned school and enrolls the student in his or her original school.

Option: Create session and do not roll students

PowerSchool SMS creates a new session in the Planning Calendar.

Where the school controls enrollment and the student is not enrolled in another program that controls enrollment at that school, PowerSchool SMS withdraws the student from the school and enrolls the student in his or her zoned school.

Where the school does not control enrollment or the student is enrolled in another program that controls enrollment at that school, PowerSchool SMS keeps the student enrolled in his or her school.

Where the school does not control enrollment or the student is enrolled in another program that controls enrollment at that school and district approval is required for out-of-zone enrollments and an approved address exception record is not entered in the Planning Calendar for this enrollment, PowerSchool SMS withdraws the student from the school and enrolls the student in his or her zoned school. When the district approves the address exception, the next time the Update_Next_Year_Students nightly process runs, PowerSchool SMS withdraws the student from the zoned school and enrolls the student in his or her original school.

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com