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Transcript/Permanent Record permissions
Permissions in this category pertain to viewing and recording student transcripts. These permissions include:
Elementary Permanent Record Setup permission
This permission will take effect in a future version of PowerSchool SMS.
Default settings by base role [>>]:
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District Administrator: Delete
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School Administrator: View
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School Health Professional: None
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District Health Professional: None
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Import Historical permission
This permission controls the user’s ability to import historical years, courses, and course bins for use on student transcripts. For more information, refer to the Chancery SMS Import/Export Guide. To control the user’s ability to schedule the import, refer to the Schedule Import permission [>>].
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In the Admin menu, click District Setup. The District Setup page appears.
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Under Tools, click Schedule Import.
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Dependencies: None
Settings:
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Yes: The user is able to import historical data.
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No: The user is unable to import historical data. On the Schedule Import page, the user can schedule import but PowerSchool SMS only completes the task with errors.
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Default settings by base role [>>]:
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District Administrator: Yes
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School Administrator: Yes
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School Health Professional: No
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District Health Professional: No
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Manually Add/Edit Historical Course permission
This permission controls the user’s ability modify the following fields on the Add/Edit Historical Course page when using the course lookup feature :
Settings:
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Yes: The user can edit these fields. |
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No: The user can view but not change these fields. |
Default settings by base role [>>]:
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District Administrator: Yes |
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School Administrator: Yes |
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School Health Professional: No |
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District Health Professional: No |
Student Historical Data permission
This permission controls the user’s ability to work with a student’s historical years and historical courses. For more information, refer to the Chancery SMS Grading Setup Guide.
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Locate and view a student record [>>]. The Student Demographics page [>>] appears.
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In the control bar, click Historical.
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Dependencies:
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For this permission to be effective, the setting for the Demographic Data permission [>>] must be View or Edit.
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Settings:
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Delete: The user can add, edit, or delete a student’s historical years and courses.
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Edit: The user can add or edit a student’s historical years and courses.
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View: The user can view but not change a student’s historical years and courses.
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None: The user is unable to view a student’s historical years and courses.
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Default settings by base role [>>]:
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District Administrator: Delete
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School Administrator: Delete
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School Counselor: Delete
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School Secretary: Delete
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School Health Professional: None
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District Health Professional: None
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Transcript Columns permission
This permission controls the user’s ability to specify the columns displayed on the district’s standard student transcript
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In the Admin menu, click District Setup. The District Setup page appears.
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Under Transcript Options, click Transcript Columns. The Transcript Columns page appears.
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Dependencies: None
Settings:
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Delete: The user can change the columns specified.
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Edit: The user can change the columns specified.
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View: The user can view but not change the columns specified.
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None: The user is unable to view the transcript columns specified. On the District Setup page, PowerSchool SMS does not display the Transcript Columns link.
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Default settings by base role [>>]:
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District Administrator: Delete
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School Administrator: View
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School Health Professional: None
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District Health Professional: None
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Transcript Grade Items permission
This permission controls the user’s ability to define grade items for use on a school’s transcripts. For more information, refer to the Chancery SMS Grading Setup Guide.
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In the Admin menu, click School Setup. The School Setup page appears.
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Under School, click Transcript Grade Items.
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Dependencies:
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This permission applies only to a user whose role’s scope is at the school level [>>].
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Settings:
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Delete: The user can add, edit, or delete grade items.
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Default settings by base role [>>]:
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District Administrator: None
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School Administrator: Delete
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School Counselor: Delete
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School Health Professional: None
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District Health Professional: None
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Transcript Options permission
This permission controls the user’s ability to specify information to be displayed on the district’s standard student transcript
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In the Admin menu, click District Setup. The District Setup page appears.
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Under Transcript Options, click Transcript Options. The Transcript Options page appears.
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Dependencies: None
Settings:
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Edit: The user can change the information to be displayed on the district’s standard student transcript.
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View: The user can view but not change the information to be displayed on the transcript.
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None: The user is unable to view the information to be displayed. On the District Setup page, PowerSchool SMS does not display the Transcript Options link.
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Default settings by base role [>>]:
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District Administrator: Edit
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School Administrator: View
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School Health Professional: None
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District Health Professional: None
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