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Searching for registered students

Before registering a student, we recommend that you search the system for that student. This search ensures that you do not create a second student record for a student who is already registered.

For this purpose, you use a search that examines student records across the entire system. The search encompasses students that are registered but not enrolled. Note: Other student searches [>>] examine only the student records that are enrolled as well as registered.

For convenience, Chancery SMS provides you with a default set of 5 search criteria for which you need only enter values [Figure 83]. Of course, you can alter these criteria.

To search for a registered student [You can do this if your role is School Administrator or District Administrator.SA, DA]:

1

On the Home page [>>], in the Actions menu click Register/Enroll Student.... The Registration/Enrollment Search page appears.

2

Under Search by, for the first criterion [Figure 83]:

a

Enter the value to find.

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For text fields, the case of the search value does not matter; for example, "lancaster" finds "Lancaster".

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Spaces are relevant; for example, "delos santos" will not find "de los santos".

b

[Optional] Choose another field on which to search.

c

[Optional] Change the operator.

3

Configure some or all of the four other criteria.

4

[Optional] Change the Match setting.

5

Click Search. Chancery SMS displays matching student records (if any) under Search Results.

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Chancery SMS saves the search criteria. Should you want to conduct this same search again, select it in List.

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You can changed the sorting of these results or adjust the columns displayed [>>].

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Note: If your search results contain over 1000 records, Chancery SMS displays a message to that effect and no results. You must refine the search.

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To view a student's record, select it and click Open, or click the student's name. The Registration/Enrollment Steps page appears (or the Student Demographics page).

Figure 83: Student Enrollment Search: default criteria

Pearson
Always Learning
www.pearsonschoolsystems.com 
Tel: 866-434-6276
Email: psstechsupp@pearson.com