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Attendance permissions

Permissions in this category pertain to the taking of attendance [>>]. For permissions pertaining to attendance-taking methods and setup, refer to School Setup permissions [>>]. Attendance permissions include:

Change Reason for Submitted Attendance permission

This permission controls the user's requirement to enter a reason for any change to a submitted attendance code. The administrator can force or enable the user to enter a change reason. The user can select the change reason from a list that Chancery SMS derives from the Attendance Change Reason setup list.

Chancery SMS-calculated updates to attendance codes, such as Student Behavior Suspension, do not require and will not be assigned a change reason. Chancery SMS logs change reasons entered [>>].

To require a role to enter a reason for a change to a submitted attendance code: You can do this if your role is District Administrator.[DA]

1

In the control bar, click District Setup. The District Setup page appears.

2

Under Users and Security, click Base Roles. The Base Roles page appears.

3

Under Base Role, click the role's name. The Edit Base Role page appears.

4

Expand the Attendance category.

5

For the Change Reason for Submitted Attendance permission, change its Access to "Yes".

To enable district users to enter a reason for a change to a submitted attendance code: You can do this if your role is District Administrator.[DA]

1

In the control bar, click District Setup. The District Setup page appears.

2

Click Preferences.... The District Preferences dialog appears.

3

Under Attendance Change Reason, select Enable change reason on attendance pages

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When this field is selected, Chancery SMS displays the Change Reason field on the following pages: Mass Attendance, Class Attendance, Student Attendance, Homeroom Attendance, Office Attendance, Supplementary Attendance, Attendance by Period.

4

Select one of the following options:

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Change reason not required: Chancery SMS displays a list of change reasons but the user is not required to select one.

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Change reason required for override to any submitted attendance codes: Chancery SMS displays a list of change reasons and the user is required to select one. (If the user's role's permission set to No the user is not required to select a reason but the user has the option of entering a reason.) If attendance has not been submitted, the user can only view potential change reasons.

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Change reason required for override to submitted calculated daily attendance codes only: If the user makes a change to the calculated daily code, Chancery SMS displays a list of change reasons and the user is required to select one.

5

Click Save.

Dependencies:

Settings:

Default settings by base role [>>]:

Daily Attendance permission

This permission controls the user's ability to assign a daily attendance code to a student [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Daily Attendance Override permission

This permission controls the user's ability to make Chancery SMS recalculate daily attendance codes for an individual student for one or more days in the past as well as the current day [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Enter Current Attendance permission

This permission controls the user's ability to assign an attendance code to one or more students for the current date [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Enter Future Attendance permission

This permission controls the user's ability to assign attendance code to one or more students for a future date [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Mass Attendance permission

This permission controls the user's ability to assign attendance to more than one student at a time [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Modify Attendance Entered by Office permission

This permission controls the user's ability to change a student's attendance code where that code has been recorded [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Modify Past Attendance permission

This permission controls the user's ability to change the attendance codes assigned to a student in the past [>>].

Dependencies:

Settings:

Default settings by base role [>>]:

Modify Submitted Attendance permission

This permission controls the user's ability to change any "Present" attendance codes assigned to a student in the past, for the current date, or for a future date [>>]. The user is unable to change "Absent" or "Tardy" codes.

Dependencies:

Settings:

Default settings by base role [>>]:

Override Student Behavior Attendance permission

This permission controls the user's ability to change an attendance code assigned to a student via a student behavior action step [see Assigning follow-up action >>].

Dependencies:

Settings:

Default settings by base role [>>]:

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