To recalculate daily attendance codes:
You can do this if your role is School Administrator.[SA]
You can do this if your role is School Administrator.[SA]
| 1 | In the Admin menu, click Attendance. The Attendance page appears. |
| 2 | Click Schedule Attendance Calculations. The Schedule Attendance Calculations page appears with a list of scheduled and completed calculations. |
| 3 | From the Actions menu, click Add Scheduled Calculation. The Job Schedule page appears. |
| 4 | In the General panel, enter or change information, which includes: |
| = | Job name: Each job requires a unique name. |
| = | Calculation: |
| = | "Daily attendance minutes" calculates daily attendance minutes, if your school tracks these [Setting up minutes-based attendance (optional) >>]. Note: The values returned by this calculation are stored in two database fields: InSchoolDailyAttendanceMinutes and AfterSchoolDailyAttendanceMinutes. These fields are only available through the PowerSchool SMS data access layer for custom report system interface. |
| = | "Initialize behavior for day" sets attendance codes based on the action steps defined for student behavior [>>]. (Typically, this calculation is made each day for all schools in the district.) Note: Use this calculation for dates on which you have cleared attendance records [>>] |
| = | "Daily attendance calculation" sets PowerSchool SMS to make the standard code calculation. |
| = | Period: Sets the range of days for which to recalculate daily attendance codes. Options include: |
| = | Current Date: Today's date. |
| = | Year-to-date: All the days of the calendar year up to today. |
| = | Report Card Period: Select a period from the list. |
| = | Date Range: Enter Start and End dates. |
| 5 | In the Students panel, set the students for whom you want to calculate daily attendance. Options include: |
| = | All students in the school: This is the default selection. |
| = | Selected Students: Find students by setting search criteria and clicking Search or by clicking Display All Records. This generates a list of Available Students from which you can select by moving one or more to Selected Students. |
| 6 | In the Scheduling Options panel, enter or change Information, which includes: |
| = | Run now: Sets the calculation to run once at the time you click OK. This is the default choice. |
| = | One time: Set the future date and time at which you want PowerSchool SMS to run the calculation. Note: If you inadvertently choose a past date and time, the report runs as soon as you click OK. |
| = | Recurring: Set the interval at which you want PowerSchool SMS to run the calculation and the future date and time at which you want the interval to commence. The interval can be by hour, day, week, or month. Note: If you inadvertently choose a past date and time, the report runs the first time as soon as you click OK. |
| 7 | Click OK. |
