Working with student health profile information

The student’s health profile is an overview of the student’s health status. The Health Profile page contains the student’s health formation and enables you to add and edit information about the student’s health providers, medical releases, immunization and examination status, and health insurance.

To add or edit a student’s health profile:

You can do this if your role is School Administrator.[SA]You can do this if your role is School Health Professional.[SHP]

Search for and open a student record. The Student Demographics page appears.

In the control bar, click Health Tracking. The Health Profile page appears.

Enter or edit the information, which includes:

Contact Information

Emergency Contact: The student’s emergency contact.

Emergency Phone: The phone number for the student’s emergency contact.

Doctor Name: The name of the student’s doctor.

Doctor Phone: The phone number for the student’s doctor.

Medical Number: The student’s medical number.

Dentist Name: The name of the student’s dentist.

Dentist Phone Number: The phone number for the student’s dentist.

Medical Release Information

Medical Release on File: If the school has a medical release form on file, select this checkbox.

Release Effective Date: The date the medical release form became effective.

Release Expiry Date: The date the medical release form expires. The default date is one year from the date in Release Effective Date.

Status Information

Immunization Status: Indicates whether or not the student has complied with all required immunizations. PowerSchool SMS determines the immunization status based on the immunization rules defined at the district and on the student’s immunization records.
Immunization compliance is calculated during the nightly compliance calculation task.
Possible status:
Compliant - the student has either received all required immunizations, has had the disease, has a waiver, or is on schedule with all immunizations.
Not compliant - the student requires one or more immunizations.

Examination Status: Indicates whether or not the student has complied with all required examinations. This status is based on the information specified for each required examination on the Examinations > Exam Category > Exam Details page.
Examination compliance is calculated during the nightly compliance calculation task.
Possible status:
Compliant - the student has received all required health examinations or is on schedule with all health examinations.
Not compliant - the student requires one or more health examinations.
Compliant (no examinations entered) - the student does not require one or more health examinations.

Provisionally Enrolled: Indicates whether or not the student is provisionally enrolled.
PowerSchool SMS automatically assigns the provisionally enrolled status when students do not meet all immunization requirements within the allotted time or when the Compliant checkbox is deselected on the student’s Examinations page (i.e., set to not compliant for any examination).

Prov. Enroll End Date: Displays the date the student’s status changed to Provisionally Enrolled.

Prov. Enroll Override: To override the student’s provisional enrollment status, select this checkbox.

Extend Prov. Enroll Date: If Prov. Enroll Override is selected, enter a new provisional enrollment end date to extend the provisional enrollment grace period.

Override Comments: If Prov. Enroll Override is selected, enter additional details about the provisional enrollment override.

Calculate Compliance: If you want the system to calculate the student’s immunization and examination status, select this checkbox.

If an insurance information record has been created, the following information appears under Insurance Information and can be edited [>>]:

Insurance Provider: The name of the student’s health insurance provider.

Insurance No.: The student’s health insurance number.

Group No. : The student’s health insurance group number.

Click Apply to save the data and remain on the page or click OK to save the data and close the page.

Adding and editing student health insurance information

You can do this if your role is School Administrator.[SA]You can do this if your role is School Health Professional.[SHP]

Search for and open a student record. The Student Demographics page appears.

In the control bar, click Health Tracking. The Health Profile page appears.

Under Insurance Information, to add an insurance information record, click Add. The Insurance Information page appears.

To edit an insurance information record, click the link for the insurance information record. The Insurance Information page appears.

To delete an insurance record, select the insurance information record and click Delete. Click OK and skip the remaining steps.

Enter or edit the information, which includes:

Insurance Provider: The name of the student’s health insurance provider.

Insurance No.: The student’s health insurance number.

Group No.: The student’s health insurance group number.

Click OK. The Health Profile page appears.

Click Apply to save the data and remain on the page or click OK to save the data and close the page.