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Defining standard comments

[Applies to elementary and secondary schools]

It is not mandatory to set up standard comments, but they can be helpful. Instead of repeatedly typing the same comments, teachers can enter a standard comment with a click of the mouse. Typically, schools or districts have grading policies governing when standard comments can be used.

If you have many standard comments, you can create categories for them and group the comments into those categories. Categories are not required, but they can make selecting comments for student evaluation quicker and easier. You can categorize some, all, or none of the standard comments.

On the Standard Comments page, comments are sorted first by category and then by code. Comments that are not categorized appear first.

Creating categories for standard comments

If you have many standard comments [>>], you can create categories to group the comments.

Categories have a full name and a short name consisting of no more than six letters. The short name appears on the Standard Comments page and describes each category of comments, so ensure the short name is as descriptive as possible.

You can create as many categories as you need. Later, if no comments are assigned to that category, you can delete or change the category.

To create or edit categories for standard comments:You can do this if your role is School Administrator.[SA]

1

In Admin menu, click Grading. The Grading page appears.

2

Under Step 1, click Standard Comment Categories. The Standard Comment Categories page appears.

3

To add a category, use the first available row. If there are no empty rows, from the Actions menu, click Add Rows.

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To edit a category, click the category.

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To delete a category, select the category to delete. From the Actions menu, click Delete Row and skip next step.

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Enter/change the information for the category:

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Standard Comment Category Name - Enter the name of the category that you want to create.

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Short Name - Enter a short name of no more than six characters. Make the short name as descriptive as possible because it appears on the Standard Comments page as a description of the category.

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Click OK.

Creating re-usable comments

A standard comment is a sentence or two that teachers can re-use on any report card or progress report. If your school uses many standard comments, create as many categories as you need to group the comments. If teachers at your school typically enter unique, rather than standard, comments set up a narrative grading table.

Examples include:

To create a standard comment [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click Grading. The Grading page appears.

2

Under Step 1, click Standard Comments. The Standard Comments page appears.

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To show only the comments for a specific standard comment category, select a View.

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To edit a comment, click in a row and make your changes.

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To delete a comment, select the comment and in the Actions menu, click Delete.

3

In the Actions menu, click Add Comments....

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To assign the comment to a category, select a Comment category.

4

Enter a unique 4-or 5-character code for the comment and then enter the complete comment text as it should appear on the report card.

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To add more comments, click Save+Add.

5

Click OK.

6

Set up a Standard Comments grading table [>>].

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